As our Payroll Administrator, you will play a vital role in ensuring the smooth, accurate and timely delivery of payroll for our colleagues across ELEMIS. You will be hands-on in maintaining payroll data, processing changes, and supporting with audits, while providing first-class service to colleagues who rely on you to make sure they are paid correctly, on time, every time.
You will be a key member of the Pay & Reward team, helping to embed best practice, maintain compliance, and continuously improve our processes to reflect the high standards of care and attention associated with the ELEMIS brand.
This is a full-time, 37.5hrs per week, permanent position.
Key Responsibilities
* Prepare and input monthly payroll changes including starters, leavers, salary amendments, benefits, and overtime.
* Ensure all data is accurately recorded and reconciled against People and Finance records.
* Work with the Pay & Reward Specialist to process payroll in line with internal deadlines and statutory requirements.
* Reconcile monthly payroll reports and ensure all queries are resolved ahead of submission.
Compliance & Reporting
* Ensure all payroll activity complies with HMRC and relevant employment legislation.
* Maintain accurate payroll records and respond to audit requests.
* Prepare standard payroll reports for HR, Finance and Leadership as required.
* Support with end-of-year reporting including P11Ds, P60s, and gender pay reporting.
Colleague Support
* Act as the first point of contact for payroll-related queries, ensuring responses are accurate, timely and clear.
* Provide clear guidance to colleagues and managers on payroll processes and timelines.
* Liaise with external providers such as pensions administrators where required.
Continuous Improvement
* Support the introduction of new processes, systems or integrations to reduce manual input and improve accuracy.
* Contribute to projects within the Pay & Reward function and wider People team.
* Actively identify opportunities to simplify payroll activity and enhance colleague experience.
Sustainability
* Ensure all duties carried out and actions completed in every aspect of your role, contribute to the short and long-term Sustainability Goals set-forth by the ELEMIS - Climate, Biodiversity & People Pillars
Skills, Knowledge & Expertise
* Experience working in payroll administration with a strong understanding of payroll processes.
* Knowledge of UK payroll legislation including PAYE, NI, pensions, statutory payments and HMRC reporting.
* High attention to detail with excellent numerical and analytical skills.
* Strong organisational and time management skills, able to meet strict deadlines.
* A confident communicator with the ability to explain payroll matters simply and clearly.
* Discreet and professional with a strong commitment to confidentiality.
* Comfortable using payroll and HR systems, with proficiency in Microsoft Excel.
* A collaborative team player, motivated to deliver a seamless and positive colleague experience.
Job Benefits
* Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)
* Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more
* Generous Holiday Allowance, increasing with length of service
* Company Pension Scheme
* Bonus/Commission Scheme
* Healthcare Cash Plan (with Dental)
* Employee Assistance Programme for all Associates and their families
* Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards
* Much, much more!
Note: *Some benefit eligibility is based on length of service or contract type
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