Location: London
Employment Type: Full-Time
Start Date: ASAP
About Us
We are a privately held family office providing strategic, legal, financial, and administrative support to a multigenerational family and its associated business interests. Our environment is professional, discreet, and fast-paced, with a strong emphasis on trust, integrity, and long-term collaboration. We are seeking an exceptionally organised and proactive Legal Secretary to support our in-house legal counsel and wider leadership team.
Key Responsibilities
* Provide comprehensive administrative and secretarial support to the legal team.
* Calendar management for legal and compliance related matters.
* Prepare, format, and proofread legal documents, correspondence, and agreements.
* Maintain and organise digital and physical filing systems, ensuring accuracy, confidentiality, and compliance.
* Assist with document execution, including obtaining signatures, notarisation, and safe archival.
* Conduct basic legal research, compile information, and prepare summaries when required.
* Liaise professionally with external counsel, regulatory authorities, and business partners.
* Track deadlines, renewals, compliance filings, and ongoing legal matters.
* Support due diligence, contract management, and corporate governance processes.
* Assist with ad-hoc tasks and projects to support the daily operations of the family office.
Required Skills & Experience
* Proven experience as a Legal Secretary, Legal Assistant, or similar role, ideally within a family office, law firm, or corporate legal department.
* Strong understanding of legal documents, terminology, and workflows.
* Excellent written and verbal communication skills with strong attention to detail.
* High level of discretion and ability to handle confidential information.
* Proficiency with MS Office (Word, Excel, Outlook) and document management tools.
* Exceptional organisational skills and ability to prioritise tasks in a dynamic environment.
* Professional demeanour and a flexible, proactive approach to work.
Preferred Qualifications
* Experience supporting private clients, HNW individuals, or family offices.
* Knowledge of corporate governance, trusts, or estate planning (advantageous but not required).
* Familiarity with compliance and regulatory processes.
What We Offer
* Competitive salary and benefits package.
* A stable, supportive workplace with long-term career potential.
* Opportunity to work closely with senior stakeholders in a respected family office environment.
* A culture built on trust, professionalism, and respect.
Interested?
Please apply by emailing your CV to alexandra@maria-limited.com and include your date of birth, place of birth and time of birth. Without these details your application will be disregarded.