About the Role
Our client is seeking a highly organised and proactive Corporate Affairs Associate Administrator to support the Director of Corporate Affairs and contribute to the smooth operation of their business. This role is ideal for someone with exceptional administrative skills, a strong sense of ownership, and a passion for delivering excellence across a wide range of responsibilities.
Key Responsibilities
1. Raise purchase order (PO) requests for the department.
2. Provide ad-hoc project and administrative support to the Director of Corporate Affairs.
3. Manage and maintain company properties to support business growth and operations.
4. Oversee landlord relationships and ensure services and invoices align with contractual agreements.
5. Maintain a workspace environment that meets operational needs.
6. Appoint and manage facilities suppliers, ensuring compliance with contracts.
7. Draft initial contractual documentation.
8. Manage access to and storage of contracts within the contract management system (CMS).
9. Coordinating paperwork to be notarised, apostilled and/or legalised.
10. Maintain and share a quarterly matrix of customer and supplier contracts with stakeholders.
11. Support paralegal tasks as required.
12. Ensure all users have appropriate IT hardware and manage equipment for starters and leavers.
13. Oversee maintenance, replacement, and safe disposal of IT and telecoms equipment.
14. Coordinate system backup tests and cyber security training with external providers.
15. Conduct quarterly switchboard testing to meet SOP standards.
16. Gather insurance-related information from stakeholders to mitigate financial risks.
17. Provide contingency cover for the Executive Assistant and Commercial Coordinator during absences.
Skills & Experience
18. Excellent organisational, prioritisation, and time management skills.
19. Strong administrative background with high attention to detail.
20. Proficient in Microsoft Office; SharePoint experience is a plus.
21. Effective written and verbal communication skills.
22. Ability to manage multiple tasks and prioritise effectively.
23. High level of discretion and confidentiality.
24. Proactive, positive, and solutions-focused mindset.
25. Strong sense of ownership and accountability.
Their Values
Guided by five core values:
26. People Excellence
27. Quality
28. Customer Centric
29. Integrity
30. Innovation
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Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.