Job Summary
An exciting and unique opportunity has arisen within the Adult Community Division for a B4 Locality Senior Administrator. The senior Administrator will directly support the Locality Service Manager with general administrative duties, but will include diary management, data collation and preparation, in addition to meeting organisation, including minute taking and sourcing rooms where needed. In addition, you will be responsible for supporting and supervising the B3 administration staff across the locality.
As this is a new role, there will be an opportunity for your skills and strengths to be utilised. If you have proven experience in administration, including minute taking, time and diary management, and working in a busy and at times pressurised environment, we want to hear from you. You will be independently able to travel mainly across the locality, but at times may be required to cross‑cover and support other localities. You should be confident, adaptable, organised and able to work on your own initiative in a role where no two days are the same.
Interested applicants must fulfil listed essential criteria on the person specification.
The post will be locality based, permanent, Monday – Friday, 37.5 hours per week, working between the hours of 9 am and 5 pm.
Should you require further information, please contact Martine Clayton, Divisional Lead Admin at martine.clayton@nhs.net.
In person interviews will be held Monday 17 November at Skegness.
Main Duties
Administration support to the Locality Service Manager including diary management, meeting organisation/preparation, attending to minute taking and sources rooms when required. Collating and analysing data and report writing. Building good relationships with the Locality Team Managers and all administration staff, providing support and guidance in respect of processes and undertaking and/or supporting the supervision of Band 3 administration staff over the Locality. Potential for frequent travel between sites, so a full driving licence/vehicle is required.
About Us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
We could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well‑led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks and groups and are always looking at what more we can do to support our staff.
Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has an array of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life.
Benefits
* Early access to Psychological Therapies and Physiotherapy
* Competitive annual leave allowance
* Car leasing scheme
* NHS pension scheme
* Free eye testsli>
* Money saving options through our salary sacrifice scheme
* Discounts on major high street retailers and restaurants
Person Specification
Qualifications (Essential)
* Professional level / Diploma qualification in Word processing and equivalent in typing/word‑processing.
* NVQ 4 in Business Administration or equivalent.
* GCSE (or equivalent) English and/or Maths Grade A–C or Grade 9–4.
Qualifications (Desirable)
* Customer Service Qualification
* I.T Qualification
* Management Qualification
Experience (Essential)
* Word processing/IT skills.
* Advanced use and knowledge of Microsoft Office, particularly Word/Excel/PowerPoint/Publisher/electronic diary management.
* Extensive experience in an administrative role, or within a senior administration position.
* Communicating with people at all levels.
* Advanced/strong Minute Taking skills.
* Supervising / Managing staff.
* Organising events.
Experience (Desirable)
* Knowledge of Trust database systems.
* Planning and scheduling experience.
* NHS Experience.
* Change Management.
Skills (Essential)
* Ability to persuade and influence others to enable collaborative working.
* Demonstrate good written and verbal communication skills.
* Use own initiative and manage time effectively.
* Able to demonstrate good organisational skills.
* Approachable manner.
* To be able to travel independently without the use of public transport to participate in meetings and training in other parts of the county, including visiting locality teams.
* Able to be flexible if required.
Skills (Desirable)
* Professional, calm manner.
Employer Details
Lincolnshire Partnership NHS Foundation Trust
TBC within East Locality (either Skegness, Louth or Boston)
PE25 2JA
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Contact
For more information, please contact Martine Clayton, via email at Martine.clayton@nhs.net.
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