Daily
Check/respond/action any emails
* Training providers – dates/information they require
* Site managers requesting training for colleagues
* Internal trainers (eg FLT – Scarbs only)
* Filling of any certificates that come through / forwarding on FLT Cards
* Line manager requests
* Training responses – adding to invites etc
PO’s - raising / logging
Check and action WNS queue - only GR goods once training completed
Action records from any previous day’s training including dashboard, matrix, success factors, including filing any certificates so we stay audit ready
Check post (for certificates – scan and file appropriately)
Check up to date with any planned training – send reminder emails / Provisit & Proxyclick’s, ensure room booked/joining instructions have been sent in good time and received confirmation – ensure on planned external training spreadsheet on site dashboard
Set up room/sign in sheets printed for next day’s training if applicable.
Assigning reference numbers for toolbox talks when sent.
Log any returned toolbox talks in TBT matrixes
Weekly
Training reminders - reminder of any external training the week after
Provisits for trainers/delegates
Sign in Sheets – print out and put in room ready for next day
Wifi access for trainers
Meeting actions for weekly meeting
Review matrix frequently – what courses need booking, email providers for potential dates – look/book ahead
TBT Update every week
Training hours for the previous week – sent to HR
Any personal expenses from site visits
Fryer training report – update matrix, assign courses, email out
Filing/Admin
Site planned training review with regional training manager (Bi-Weekly)
Monthly
Site visits to Wombourne/Hull - these must all be listed on team dashboard
* Use the opportunity to carry out all physical actions such as filing for that site
* Use time to speak to stakeholders on site re any issues that have arisen
* Be on site if needed for external training provided
Monthly Dashboard/Risk Pillar Report ( By 2nd working day of month) - this needs to be kept up to date through the previous month
Regional Technical Training Report
Risk Pillar slides for Risk Pillar meetings – per site
Provisits for Site Inductions – week before the induction
Starters/Leavers report - update matrix and toolbox talk, review training requirements for new starters/engineers
Shared role between 2 site
Expected to travel once a month with overnight stay max 1 night a month
Doing dashboards and mange the training and the person liases with the shifts to ensurte people are made available and invoices are raised
Travel to Birmingham
1 in scarborough and hull
1 in the south
Staying over night paid for expenses
Driving essential
Hire car made available for them
Sat with site trainer a lady and if he is on site he will be working with there aswell and a large training room used for training, quite a busy
Whittlesey is a training cabin a porter cabin and training room behind and would be sitting with site trainer
8-4 with half an hour break unpaid
Canteen on site and kitchen available
All on the systems