Are you anexperienced finance professional seeking a rewarding role in healthcare? Wehave an exciting opening for a Finance Manager at our GP Practice in Honiton.You'll be essential to maintaining our practice's financial health andoperational efficiency, enabling us to provide exceptional patient care.
This role is pivotalwithin our management team, requiring autonomy and versatility to managevarious financial aspects and income streams crucial to our practice.
The role is part-time working 30hrs a week, though we are flexible about days/times.
Main duties of the job
The purpose of the role is to establish and maintain effective financial management within the practice.
The postholder will manage the small finance team and work closely with the GP Partners and the Practice Manager.
You will be responsible for setting up and managing systems and process which maximise practice income and ensure value for money and providing accurate and timely financial and budgeting information to support decision making.
About us
Honiton Surgeryhas a highly committed and friendly team of GP Partners, salaried GPs, AdvancedNurse Practitioners, Allied Health Professionals, Clinical Pharmacists, amultiskilled Practice Nursing Team and Clinical Research Team. We have a strongand supportive Management and Administrative Teams.
We have areputation for proving excellent care to our 18,500 patients and are rated Goodby the CQC.
We are the leadpractice for our PCN, working collaboratively with two other practices, SidVale Practice and Coleridge Medical Centre. We have developed a wider arrangeof PCN teams and roles, including, Care Homes Team, Mental Health and WellbeingTeam, First Contact Physiotherapists and Clinical Pharmacists.
As a practice we use Quickbooks and have an outsourced managed payroll.
Job responsibilities
Primary Responsibilities
The following are the coreresponsibilities of the Practice Finance Manager. There may be, on occasion, a requirement tocarry out other tasks. This will be dependent upon factors such as workload andstaffing levels:
b.Accurately monitor cash flow, forecast andpredict workflow corresponding to income
c. Oversee the management and reconciliation ofbank accounts; negotiate and liaise with the practice bankers
d.Review all income and expenditure statements,identifying any inaccuracies and rectifying such issues
e.Ensure invoices are paid within the given timeframe
f.Maintain an effective system for the handlingof petty cash and cheques
g.Submit year-end figures liaising with theorganisations accountant
h.Manage and oversee the organisations pensionscheme, retaining accurate records
i.Manage partners drawings
j.In conjunction with the practice accountant,produce quarterly VAT returns and submit to HMRC for reimbursement
k.In conjunction with the practice accountant,provide annual GP Estimate of Pay and submit via PCSE Portal before due date.
l.Work with our Managed Payroll Service to manageand oversee PAYE for all organisation staff
m. Presentfinancial forecasts to partners as and when required
n.Ensure the presentation of monthly financialreports is of a high standard
o.Ensure that effective financial controls are inplace and processes are adhered to
p.Understand and brief the management team on thefinancial implications of contract and legislation changes affecting theorganisation
q.Maintain an effective working relationship withthe ICB, ensuring the organisation receives a proportionate and equitableallocation of resources
r.Maintain an effective working relationship withthe other practices within the PCN
s.Lead on the PCN financial payments to thepractice and chase payments overdue
t.Oversee agreements and or contracts for Rentand Rates reimbursements. Ensure systems are in place for claiming otherallowances due, i.e. waste collections.
u. Overseethe renewal of insurance policies and processing any claims
Person Specification
Qualifications
* Minimum 3 years' experience in business finance and an AAT qualification or equivalent experience
* Excellent standard of education with excellent literacy and numeracy skills
* Educated to Degree Level in healthcare or business
* Experience working in a healthcare organisation or environment
Experience
* Experience of working with the general public
* Experience of managing accounts
* Experience of maintaining financial information systems
* Experience of performance management, including appraisal, staff development and disciplinary procedures
* Experience of successfully developing and implementing projects
* Experience of using a financial IT system
* Experience of financial planning and forecasting
* Experience of workforce planning and forecasting and development
* Experience of working in an healthcare setting
* Experience of primary care/running costs for NHS organisations
* Relevant Health and Safety experience
Skills
* Competent in using Accountant Software packages e.g. Quickbooks
* Ability to prioritise and work to tight deadliness
* Effective time management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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