About the role
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We are recruiting for one chief inspector support assistant on a temporary contract to cover maternity leave up until 31 March 2026. This postholder will provide a PA/administrative role in supporting the chief inspector for strategic scrutiny and their service managers. Their work focuses on the scrutiny, assurance and improvement of services provided by local authority social work services and partnerships. Their teams look at services for children and families, adults and older people and people involved with the justice system.
We are also recruiting for one chief inspector support assistant on a permanent contract and this postholder will provide a PA/administrative role supporting the chief inspector of early learning and childcare and their service managers. Their teams inspect registered care services for children before they attend school as well as those for school aged children. The range of services includes childminders, nurseries, playgroups, out of school care and some holiday provision. We also regulate childcare agencies for services provided in the parents’ home, such as nannies or au pairs.
Reporting to the executive support officer, you will be part of a small team of chief inspector support assistants and part of the wider executive and committee support team.
Duties will be varied and include prioritising correspondence, dealing with internal and external enquiries, composing responses to routine correspondence, managing diaries, making appointments, and arranging travel, accommodation, meetings, conference rooms, and hospitality for visitors as necessary.
Having excellent planning and organisational skills, you will be expected to co-ordinate the administrative process for Scottish Government briefings and adhering to strict deadline requirements.
The role will also include the preparation and circulation of agendas and paperwork for meetings, attendance at internal and external meetings, taking notes and action records, monitoring the shared mailbox and dealing with any tasks required, formatting documents for high level management meetings, maintaining staff list spreadsheets and assisting in the design and preparation of PowerPoint presentations as and when required.
About you
You will have experience of providing business support to senior management in a fast-paced change environment. You are highly organised and able to plan and manage your time and workstreams efficiently and effectively. You understand that priorities and deadlines can change quickly, and you respond flexibly and effectively.
You will have a proactive approach and be confident in using your own initiative. Your attention to detail is meticulous and you have a clear commitment to maintaining high standards. You are a great team worker and able to build and maintain good working relationships.
You will have excellent word processing and IT skills with experience of Microsoft applications, including a good working knowledge of Excel. You will also have experience of diary management and taking detailed notes or minutes.