Recruitment assistant

Are you an organised, proactive recruitment professional looking to develop your career within HR? NHS Golden Jubilee is seeking a Recruitment Assistant to join our Recruitment Team and help deliver a high-quality, customer-focused recruitment service that supports our growing and diverse workforce.

In this key role, you will support the full end-to-end recruitment process, ensuring a smooth and positive experience for both candidates and hiring managers. From preparing and advertising vacancies to arranging interviews, issuing contracts, and coordinating pre-employment checks, you will be central to ensuring recruitment activity is delivered accurately, efficiently, and in line with NHS Scotland policies.

This is a fast-paced and varied role that requires excellent administrative skills, strong attention to detail, and the ability to manage competing priorities. You will work closely with colleagues across HR and the wider organisation, providing timely updates, maintaining accurate records, and delivering a consistently high standard of customer service. This post operates on a hybrid working model, combining office-based and remote working.

Key Responsibilities

• Preparing job packs and advertising vacancies
• Supporting hiring managers with shortlisting and interview arrangements
• Preparing and issuing contracts of employment
• Coordinating and monitoring pre-employment checks, including references and PVG
• Maintaining accurate records and reporting using HR systems
• Providing responsive and professional customer service to candidates, managers, and staff

What we’re looking for

• Experience in a recruitment or HR administrative role
• Confidence using recruitment and HR systems such as Jobtrain, eESS, and Docman
• Excellent communication skills and the ability to handle confidential information appropriately
• Understanding of NHS Scotland recruitment procedures and terms and conditions (desirable)
• Works effectively both independently and as part of a supportive team

This is an excellent opportunity to join a motivated and collaborative HR team where your contribution will directly support the successful recruitment and onboarding of staff across NHS Golden Jubilee.

Certificate of Sponsorship: In line with the current UK Immigration Rules, this post does not meet the eligibility criteria for a Certificate of Sponsorship to support a Skilled Worker Visa or a Health & Care Worker Visa. Overseas nationals should review alternative immigration options before applying for this role. Further information: https://www.gov.uk/browse/visas-immigration.

As a disability-confident leader, we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you have a disability or long-term health condition covered by the Equality Act 2010 and need support for any stage of the recruitment process, please refer to the job pack for more information.

NHS Golden Jubilee encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

Details on how to contact the Recruitment Service can be found within the Job Pack.

NHS Golden Jubilee is open to considering flexible working options for this role.

This vacancy may close early if a high volume of applications is received, so please apply early to avoid disappointment.