Overview
A leading public sector institution is seeking a proactive and detail-oriented PMO Analyst to support its central Programme Management Office. This role will be pivotal in strengthening data-driven decision-making, streamlining project reporting, and supporting the delivery of programmes and projects across the institution.
You will act as the data and information hub for the PMO, supporting automation and improvements in reporting processes, and enhancing governance standards. The role offers the opportunity to help shape reporting practices and support the rollout of tools and templates to increase visibility, consistency, and accountability across the portfolio.
Key Responsibilities
* Maintain, manage and track programme/project governance tools including RAID logs, risk registers, action trackers, and issue logs.
* Design, automate and improve reporting processes using tools such as Power BI, Microsoft Project, Excel, and other visualisation platforms.
* Collect, analyse, and interpret complex project and programme data (e.g., progress, financials, risks) to inform reports and dashboards for senior stakeholders.
* Work with project managers and programme leads to ensure adherence to PMO processes, standards, and frameworks (PRINCE2, Agile, MSP, P3O).
* Support the development and rollout of standardised templates, registers, and PMO processes across the institution.
* Provide high-quality secretariat support for governance meetings and forums, including minutes, action tracking and stakeholder updates.
* Drive continuous improvement by identifying opportunities for greater efficiency and impact across the PMO’s operations.
* Monitor project budgets and expenditure to support financial tracking and governance.
Essential Skills & Experience
* Solid understanding and practical experience with project and programme governance methodologies (e.g., PRINCE2, Agile, MSP, P3O).
* Strong proficiency in project and portfolio reporting using tools such as Power BI, Microsoft Excel, MS Project, and the wider Office 365 suite.
* Experience in maintaining and reporting on project controls including RAID, milestones, schedules, and resource utilisation.
* Proven ability to manage multiple tasks and competing priorities, with strong attention to detail and organisational skills.
* Excellent communication and interpersonal skills – capable of engaging stakeholders across all levels and tailoring messages accordingly.
* Analytical mindset with a proactive approach to problem-solving and process improvement.
* Collaborative team player with the ability to support and influence project delivery teams.
* Experience in a PMO role within a complex or regulated organisation – ideally within public sector or similar environments.
Why Join?
This is an excellent opportunity to join a respected institution at a time of strategic change and growth. You’ll contribute to a maturing PMO function, helping to shape how project data is used to drive better outcomes across the organisation.