Business Support Assistant – Peterborough
Our Peterborough office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.
The role
Our Business Support Assistants provide a wide range of administrative support services to the office.
The responsibilities
Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):
* Copying, printing and scanning.
* Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
* Assisting with the preparation of various types of documents and correspondence.
* Assisting with new client onboarding including Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
* Maintaining client database.
* Providing support on event organisation both internal and external and related administrative tasks.
* Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
* Managing meeting room preparation and clearing.
* Meeting and greeting external visitors.
* Preparing and submitting expense claim forms for fee-earners, if requested.
* Ad hoc administrative tasks as and when required.
The team
This role will be part of the wider Business Support Team which consists of the EA/Office Manager, 2 Personal Assistants and 2 Business Support Assistants.
You
Skills
We are looking for someone who is hard-working, that shows initiative and is self-motivated with the following skills, knowledge and experience:
* the ability to organise and manage their own workload within a busy, fast paced environment.
* A flexible, professional approach and have the confidence and ability to communicate effectively.
* A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
* Excellent communication, organisation and administrative skills.
* Strong time management and prioritisation skills.
* Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
* Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
* Experience with finance software and databases and data manipulation.
* Proactive approach and enthusiasm to work independently and as part of a team.
* Should be flexible in approach to working overtime when required.
* Good English language and grammar skills.
* Good level of numeracy.
* Administration experience in a busy environment is essential.