Join to apply for the Legal Assistant (Transaction Support), Residential Conveyancing role at Howells Solicitors.
We are looking for an enthusiastic and engaged Legal Assistant to join our busy Residential Conveyancing team. This role will provide direct support to fee earners within the Residential Conveyancing Team, to enable them to operate at optimum efficiency, in addition to ensuring clients receive an excellent level of customer service throughout the transaction process.
Responsibilities
* Day to day interaction with new clients and updating clients / agents / solicitors where necessary.
* Taking client instructions, checking ID, source of funds, gift deposits, etc.
* Preparing draft documents and issuing sales contracts.
* Requesting mortgage redemption figures.
* Ordering searches.
* Replying to sales enquiries on both freehold / leasehold properties.
* Drafting transfer deeds.
* Dealing with exchange of contracts on sales and purchases.
* Ordering mortgage advances, undertaking pre completion searches.
* Setting up completions.
* Dealing with client enquiries and communicating with a variety of third parties.
* Adherence to AML, client care and compliance procedures.
* Providing full support to the conveyancing solicitors to enable them to operate efficiently.
* Preparing correspondence using our case management system.
* Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files.
* Preparing mail and enclosures for dispatch.
Qualifications
* Previous experience working in an administrative role is essential.
* Friendly and helpful team player.
* Excellent customer service skills.
* Well organised with ability to prioritise workload.
* Ability to work accurately with a good attention to detail.
* Able to use Microsoft Office packages and good typing skills.
* Excellent listening and communication skills, both verbal and written.
* Familiar with dictation.
* Resilient and calm under pressure.
* Excellent keyboard and word processing skills.
* Possess high levels of speed and accuracy.
* Have a good telephone manner and be comfortable speaking with clients on the telephone.
* Highly organised, methodical, and adaptable.
What You’ll Receive
* Competitive Salary
* Annual Leave: Minimum 23 days per year plus bank holidays and discretionary days (including personal day, birthday off, and Christmas break day).
* Annual Leave Purchase Scheme: Option to buy up to 3 extra days per year.
* Gym Discounts: Access discounted memberships.
* Growth & Development: Opportunities for learning and advancement.
* Milestone Recognition: Recognition and awards for key milestones.
* Events: Networking, corporate, and charity events throughout the year.
* Refer a Friend Scheme: Rewarded for referring talented friends and connections.
If you have any questions about this opportunity, please email recruitment@howellslegal.com
Successful candidates will be subject to a basic or enhanced DBS disclosure dependent on the role. Permanent employment is conditional on having a satisfactory DBS check. You will therefore be asked to disclose any unspent convictions during the recruitment process.
Location: Swansea, Wales, United Kingdom
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