We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers. Job overview An exciting opportunity has arisen for a motivated and enthusiastic individual to join our team as Admin/Clerical Support to Nursing Management at the Princess Royal Spinal Cord Injuries Centre (SCIC), based at Sheffield Teaching Hospitals. You will be working at the heart of one of the UK’s leading specialist spinal injury centres, providing comprehensive and confidential administrative support to the Matron and Ward Managers. This is a unique and rewarding opportunity to play a vital role in supporting the delivery of high-quality care in a complex, fast-paced environment. You will act as the first point of contact for queries directed to the nursing management team, coordinating responses and ensuring enquiries are dealt with professionally and efficiently. Key responsibilities include managing diaries, coordinating meetings, preparing agendas and minutes, maintaining accurate staff records, and supporting departmental processes such as complaints, training, sickness, and health and safety compliance. We are looking for someone who: Has excellent organisational, time management and communication skill Works well independently and as part of a team Is proactive and adaptable with a high level of accuracy and attention to detail In this role, you’ll be part of a supportive and committed team that values compassion, professionalism, and continuous improvement. Flexible working patterns within core hours may be considered to support work–life balance. Advert Provide comprehensive secretarial and diary management support to the Matron and senior nursing team, including preparation of high-quality correspondence, reports, agendas, and minutes. Organise and coordinate meetings, interviews and appointments, ensuring venues, materials and attendance are arranged Maintain and update electronic systems and databases, including ESR, e-rostering, training compliance, revalidation, sickness/absence records, and appraisal data Monitor and support HR processes such as sickness management, OH referrals, maternity, retirement and termination forms Handle internal and external communications including post, email and telephone enquiries, filtering and redirecting appropriately while maintaining confidentiality Support clinical governance by keeping noticeboards and patient information leaflets up to date, assisting with PGDs, and coordinating minor works Generate reports and collate data using PALMS, spreadsheets and Trust systems to support decision-making and service delivery. Contribute to service improvement, attend team meetings, and engage in ongoing personal and professional development. Working for our organisation Working for Sheffield Teaching Hospitals NHS Foundation Trust (STHFT) offers an exciting opportunity to be part of one of the largest and most respected NHS providers in the country. Operating with a budget of £1.2 billion, STHFT employs over 18,500 staff, delivers care across five hospital sites, and works within more than 40 community settings. The Trust is internationally recognised for its clinical excellence, cutting-edge research, and strong commitment to innovation in patient care. At STHFT, we pride ourselves on creating a workplace where everyone feels valued, respected, and supported. Our culture is rooted in compassion and professionalism, and we strive to make a meaningful difference in the lives of our patients and the communities we serve. Whether you're clinical or non-clinical, you’ll be part of a dedicated team working collaboratively to deliver high standards of care. We offer a range of staff benefits including access to professional development opportunities, flexible working options, wellbeing support, and initiatives that help staff maintain a healthy work–life balance. We recognise that our people are our greatest asset and are committed to investing in their growth, welfare, and career satisfaction. Joining Sheffield Teaching Hospitals means being part of an organisation where talent is nurtured, diversity is celebrated, and your contributions help shape the future of healthcare in Sheffield and beyond. Detailed job description and main responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here. Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal. When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account. If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed. Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there. The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation. Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position. All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook