Job Description
We are seeking a proactive and organised Office Manager to support the main construction office on a large civil engineering project. This role will be instrumental in managing day-to-day office operations and providing administration assistance.
This is a hands-on role suited to someone with office management experience and a background in a construction, or Civil engineering office. The ideal candidate will be adaptable, discreet, and able to handle a broad mix of operational and administration duties.
Key Responsibilities
* Be the first point of contact for guests, site visitors and people attending project inductions.
* Manage daily office operations: supplies, communications, scheduling, utilities and general upkeep.
* Prepare documents, reports, and meeting minutes. Provide admin support
* Oversee filing systems and documentation (digital and paper).
* Act as point of contact for suppliers and service providers.
* Liaise with IT support and manage basic tech troubleshooting.
* Maintain compliance with data protection and company policies.
* Manage a room bookings diary and coordinate meetings.
* Act as first point of contact for correspondence.
Health Safety Wellbeing Support
* Support health and safety team with induction record management.
* Liaise with training providers and manage employee queries.
* Organise H&S training as required by the Health and safety team
* Maintain up-to-date training records. Maintain H&S records and incident logs.
Key Requirements
* Experience in a similar role within construction.
* Strong organisational, communication, and multitasking skills.
* Strong working knowledge of MS Office and modern office systems.
* Discreet and professional approach to handling confidential information.
* Able to work independently and adapt in a fast-paced, evolving environment.