Organisation: Historic Environment Scotland
This post sits within the Planning & Reporting Team, providing a support service to the Operations Directorate teams. You will provide administration support, which will include facilitating the purchase of goods and services and supporting ongoing recruitment.
Overview of the post and information about the team
You will work as part of the Operations Directorate of Historic Environment Scotland. You will be part of the administrative support teams based at Fort George. This team support a variety of staff based at Monuments and Depots across the North Region, including a number of high-profile monuments in the care of Scottish Ministers, including Fort George, Urquhart Castle and Skara Brae.
The administrative support team is composed of one Office Manager and three Administrative Officers, inclusive of this post.
Key responsibilities, duties and objectives
Responsibility for the processing and collation of various financial orders/goods received notes using Oracle Fusion
Monitoring reports and providing support on a range of miscellaneous contract and finance related matters
Organising and attending meetings and taking minutes on a regular basis
Undertaking general administrative duties including collation of data, organising accommodation and transport
Answering general queries from both within and outwith Historic Environment Scotland
Acting as a delegated recruiter by supporting hiring managers, managing the Fusion Recruitment process and collating paperwork for pre-employment checks
Undertaking Document Centre responsibilities
Assisting the Office Manager with specific tasks and ad-hoc projects
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