Overview
This is an excellent opportunity to contribute to the smooth running of Cancer Services and support the delivery of safe, effective, and patient-focused care. We are seeking a motivated and well-organised individual to provide high-quality administrative support to the Cancer Lead, Head of Cancer Nursing, and the wider senior nursing team within Cancer Services. You will play a key role in ensuring that all documentation and data input relating to cancer services are accurate, timely, and in line with Trust standards. The role also involves supporting a range of key Cancer Service meetings, including preparing agendas, taking and distributing minutes, and coordinating follow-up actions. Meetings you will be involved in include the Cross-Site Trust Cancer Unit Steering Group, Chemotherapy Steering Group, and Cancer Nursing & AHP forums.
Main duties
The post-holder will provide comprehensive administrative support to the senior nursing team and cancer services. Key responsibilities include:
* Managing orders for uniforms, stationery, equipment, and submitting external invoices via the Trust’s E-Proc system.
* Coordinating Cancer Service meetings such as the Cancer Unit Steering Group (CUSG) and Clinical Chemotherapy Steering Group (CCSG), including scheduling meetings, sending diary invites, maintaining distribution lists, and preparing agendas and minutes.
* Organising and taking minutes for monthly cross-site meetings including Cancer CNS/AHP/Navigator, Senior Nurses, CPES, and Cancer Patient Experience meetings.
* Supporting senior nurses and line managers with interview room bookings and new starter induction checklists.
* Maintaining and updating the Cancer CNS/AHP contact list and email distribution lists on a monthly basis.
* Assisting with the organisation of training sessions and events for cancer teams.
* Providing support with the preparation, formatting, and distribution of reports.
* Offering ad hoc administrative assistance to the Clinical Psychologist and Cancer Performance Lead as required.
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo
Detailed Job Description And Main Responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person specification
Qualifications
Essential criteria
* Good education to GCSE standard (GCSE Maths and English) or equivalent experience
* NVQ Level 3 Administration or equivalent practical knowledge
Desirable criteria
* ECDL or equivalent
Experience
Essential criteria
* Experience of working in an office environment
* Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
* Be able to work in a busy environment and remain calm under pressure
* Experience of working within a team environment
Desirable criteria
* Working in the NHS either in a hospital/private practice/GP setting
Skills and Knowledge
Essential criteria
* Logical reasoning i.e. providing/receiving routine/sensitive information requiring tact
* Keyboard skills
* Ability to communicate clearly
* Ability to follow clear instructions and feedback to senior staff
* Ability to work with minimal supervision
* Ability to prioritise workload
* Excellent interpersonal skills
Desirable criteria
* Understanding of medical terminology
* Judge/analyse situations to resolve problems
* Conversant with hospital information systems
Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.
Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.
We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.
We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.
Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.
Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.
Apply online now
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