Administrator (Maternity Cover)
Contract: Full:time, fixed:term (12 months)
Potential to become permanent, subject to business needs and performance
Hours: 37.5 per week Monday:Friday, 9:00:17:00
Flexibility required around events (earlier mornings / later evenings occasionally)
Salary: GBP 24,500 : GBP 26,000 DOE
Location: Blackburn area
Travel: Occasional travel to events required
Reporting to: Operations and Events Director
The Opportunity
We're recruiting an Administrator to join a high:energy, fast:paced and growing business operating across media, publishing and events.
The company produces an award:winning publication alongside a busy calendar of industry:leading events - from intimate roundtables to large:scale flagship awards welcoming over 1,000 guests. With a strong digital presence and ambitious growth plans, this is an opportunity to join a collaborative team where ideas are encouraged, questions are welcomed, and no two days look the same.
This role is offered as 12:month maternity cover, with the potential to become permanent as the business continues to evolve.
The Role
This is a forward:facing, hands:on administrative role supporting day:to:day operations across the business. You'll work closely with Operations, Marketing and Events to ensure publications, campaigns and live events run smoothly.
You'll be naturally organised, process:driven and confident picking things up quickly - not afraid to ask questions, suggest improvements, or bring ideas to the table. Strong customer service instincts are essential, as you'll regularly liaise with clients, partners and guest speakers.
About You
- Proven administrative experience (events, media or similar environments beneficial)
- Interest in events management and/or media highly advantageous
- Process:driven with strong organisational skills
- CRM experience beneficial (or confident learning new systems)
- Excellent attention to detail and data accuracy
- Strong written and verbal communication skills
- Confident, proactive and comfortable in a customer:facing role
- Flexible to support occasional early starts or late finishes during events
Key Responsibilities
Publishing and Magazine Support
- Process booking forms and maintain accurate CRM records
- Liaise with clients and suppliers to gather artwork, content and approvals to deadline
Office and Operations
- Support the Operations and Events Director with general office and PA:style administration
- Manage incoming calls, emails and meeting bookings
- Maintain staff holiday records
- Order stationery and office supplies; arrange maintenance when required
- Coordinate meetings, appointments and diary management
Events Administration
- Manage end:to:end event administration, including delegate data and communications
- Book meetings and coordinate diaries for guest speakers and stakeholders
- Prepare event materials (name badges, delegate packs, briefing documents)
- Maintain templates for speaker briefings and scripts
- Manage invitations, responses and follow:ups
- Attend events throughout the year as part of the delivery team
- Support the planning and delivery of flagship events during peak periods
Marketing and Data
- Maintain clean, accurate and well:segmented marketing and events data
- Own mailing list updates and data hygiene
- Support the transition to a full CRM, including data migration and adoption
Team Support
- Provide ad:hoc project support to senior management
- Act as a key organisational hub for the team
- Contribute ideas to improve processes, templates and ways of working
Benefits
- 30 days' holiday including bank holidays
- Learning and development opportunities
- Employer pension contributions
- Mental health support
- Health and wellbeing NHS top:up programme
- Phone allowance
Interested?
Apply now or get in touch directly with our consultant Dave Hayes : If your experience aligns with our client's requirements, he will be in touch