Job Title: Finance Assistant
Responsible to: School Business Manager
Grade & Range: Grade 5 (NPS 6-11) £25,989 - £28,142
Actual Salary Range: ££15,238 - £16,501
Weekly Hours: 25 hours (flexible hours available)
Paid Weeks per Year: Term time plus 1 week
Start Date: ASAP
Application Deadline: 9.00am on 2 October 2025
Application details via school website :
Lancaster High School is part of The Bay Learning Trust, a community of like-minded schools. We are a small and friendly secondary school at the heart of our community.
Lancaster High School is looking for a dedicated permanent Finance Assistant to assist with the administration and financial function within school, with significant focus on maintaining accurate systems, records and procedures for the school. This includes dealing with correspondence or enquiries from staff, parents and pupils, co-ordinating, monitoring and updating financial administration/clerical activities and financial processes.
Key accountabilities, specific duties & responsibilities
Finance Administration
Receive and receipt all monies received into school – record on school finance system
Preparation of banking and accurately recording of all deposits in a timely manner ensuring banking is completed weekly
Responsible for debt collection of dinner monies, trip payments, peripatetic music lessons and any other financial items raised on the school's finance systems producing reports as required
Setting up of items on ParentPay, producing reports for the SBM and Trip Organiser to ensure effective management of trips
Raising of orders/ processing invoices on the school's accounting system accurately and in a timely manner
Liaising with suppliers and contractors to ensure timely delivery of goods
Raise orders for goods purchased via school credit card, enter into finance system and assist in monthly reconciliation to bank statement
Enter Petty Cash receipts to school finance system and assist in monthly reconciliation to bank statement
Perform routine calculations to produce analysis and reports as requested
Create, send, and follow up on invoices on the schools' finance system as required
Collect and enter data for various financial spreadsheets
Reconcile any discrepancies or errors identified by conversing with employees and/or parents/carers
Manage stocks of supplies and consumables with the finance team
Monitor budgets and report any issues to the SBM
Adhere to the Trust financial policies and procedures
Effective time management to ensure timely completion of all finance tasks.
Lettings
Assist the SBM, Premises Team and Office Manager with the management and facilitation of school lettings
Process and prepare financial statements from the letting's software as required
Manage the lettings diary for the school.
General
Be aware of and support difference and ensure equal opportunities for all
Contribute to the overall ethos/work/aims of the school
Participate in training and other learning activities and performance development as required
Act in a manner which displays the utmost confidentiality and respect of pupil and staff records at all times
To fully participate in the school's support staff appraisal scheme where appropriate.
As part of the school's support staff team the post may also be required to support with general office administrative tasks:
Assist with the smooth running of the office
Cover as required as "front of house" signing in/ out visitors and parents from the front desk
Receive incoming phone calls/queries from parents and stakeholders
Resolve queries and questions (liaising with relevant members of the school team for assistance as appropriate)
Provide administrative support to staff as directed
Carry out general administrative duties, eg: word processing, filing, printing and photocopying
Assist with organising school evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.
Job Type: Part-time
Pay: £25,989.00-£28,142.00 per year
Benefits:
* Company pension
* On-site parking
Work authorisation:
* United Kingdom (required)
Work Location: In person
Application deadline: 02/10/2025