Owen Reed is looking to recruit a motivated Legal Finance Assistant to join a top law firm in London.
Key Responsibilities
* Assist with daily financial operations, including data entry and invoice processing.
* Provide billing support to the Legal Support Team, including preparation of client bills and ensuring adherence to billing guidelines.
* Support the monthly payroll process.
* Assist in administering the Firm’s Employee Benefits programme.
* Monitor accounts receivable and coordinate with the finance team to follow up on outstanding payments.
* Prepare and submit expenses and non-client billable invoices (e.g., A&G travel), ensuring compliance with firm policies.
* Maintain accurate financial records, including ledgers, journals, and supporting documentation.
* Assess and transfer time entries to correct matters as required.
* Work closely with legal teams to resolve billing discrepancies and respond to client billing queries.
* Provide financial analytics and documentation (including Excel support) to the Legal Support Team.
* Assist in the preparation of reports such as WIP reports and Time Summary reports as required.
* Input, transfer, and edit time entries and narratives as needed.
* Process vendor payments and monitor due dates to ensure timely settlement.
* Ensure compliance with Solicitors Regulation Authority (SRA) Accounts Rules and internal financial controls.
* Provide general administrative support to the finance team, including document management, filing, and archiving.
Skills, Experience, and Attributes Required
* Excellent client service approach with a positive, can-do attitude.
* Broad finance experience gained within a law firm or professional services environment.
* Self-motivated and disciplined, with strong problem-solving skills.
* Calm, detail-oriented, and committed to seeing tasks through to completion.
* Flexible, collaborative, and team-oriented.
* Highly organised with strong prioritisation skills; able to manage multiple priorities in a fast-paced environment.
* Proven ability to handle end-to-end tasks involving multiple touch points.
* Comfortable working to tight deadlines in a busy setting.
* Strong verbal and written communication skills, with a professional telephone manner.
* Able to build and maintain positive relationships with internal and external stakeholders.
* Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
* Strong IT troubleshooting skills and a quick learner with new systems.
* Professional, articulate, presentable, and confident.
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