Yellow Rail is looking for a proactive and highly organised Executive Business Administrator to work directly with our senior leadership team including our MD and CEO, while ensuring our compliance, commercial, and business operations run smoothly.
This is a varied, hands-on role where you’ll balance executive administration with compliance management, bid administration, HR processes, and day-to-day office coordination. You’ll be the go-to person wfor first hand support to ensure, and the business runs efficiently and systems are compliant,
If you thrive on variety, enjoy dealing with senior leaders, and want to play a key role at the heart of a growing rail business, we’d love to hear from you.
Responsibilities
* Deal directly with the CEO, MD, and senior leadership team on daily business matters
* Manage compliance activities including audits, document control, and supplier certifications
* Handle bid and sales administration, including tenders, submissions, and CRM updates
* Oversee HR administration, onboarding, training bookings, and contractor management
* Coordinate finance tasks such as raising purchase orders and supporting IR35 checks
* Maintain business systems for time & attendance, assets, and tooling records
* Organise travel, fleet, facilities, and events to keep operations running smoothly
* Manage general office operations, supplies, and facilities to ensure efficiency
* Contribute to internal communications, social media, and customer engagement activities
Qualifications
* Proven experience in a business administration, executive assistant, or office management role
* Strong organisational and time-management skills, able to prioritise across multiple tasks
* Excellent written and verbal communication, with strong attention to detail
* Confident dealing with senior leadership, external partners, and customers
* Knowledge of compliance, HR, or commercial administration processes is desirable
* Proficient in Microsoft Office 365 and comfortable using business systems/CRMs
* Professional, discreet, and able to handle confidential information responsibly
* Flexible, proactive, and able to thrive in a fast-paced environment