Key responsibilities
:
Human Resources
To provide up-to-date, routine HR policy advice to the Head of BSG, BSG Operations Manager, other managers and staff, seeking advice from the LMB HR Team for more complex issues.
To ensure implementation of corporate HR policies in collaboration with LMB HR.
To be accountable for the accuracy and quality of HR data for BSG staff on the Oracle system. In particular to ensure that contractual changes in-band promotions, responsibility allowances and other remunerations are processed promptly so that remuneration data on HR records are up-to-date and correct.
To ensure regular tasks annual leave adjustments, probation reports, annual appraisals and family leave are processed in an efficient and timely manner.
To provide support to staff on use of the corporate HR information system (currently Oracle), dealing with queries and liaising with the appropriate contacts to find solutions.
To provide wellbeing support and appropriate advice for staff at all levels, maintaining confidentiality, and signposting to the available MRC/UKRI support networks.
Recruitment and Onboarding
To monitor and keep accurate records of BSG posts and vacancies, proactively informing stakeholders about vacant posts.
To actively support recruitment by providing administrative support and guidance throughout the selection process, liaising with the LMB HR Team, recruiting managers and external recruitment agencies as needed.
To be the HR representative on interview panels, ensuring policies and good practice are followed.
To manage the staff onboarding process to ensure all requirements are met ( right to work checks) and appropriate resources ( PPE) are available. Keep accurate records for staff, visitor and contractor inductions.
To oversee management of processes for visiting workers, work experience and temporary worker positions.
Finance
To monitor budget spends for staff training and conference attendance, advising the Head of BSG and Ares Operations Manager regularly on the status of the available budget.
To oversee spending on office consumables and stationery to providing updates on monthly spend to the BSG Operations Manager to ensure efficiency.
To manage equipment provision and purchase for the BSG Admin Office.
General Administration
To coordinate and schedule meetings on behalf of the management team. Support the team through accurate and efficient minute taking as necessary.
To liaise with Health and Safety to ensure regular health surveillance for all BSG staff is undertaken.
To ensure accurate and complete records are kept as required including on databases in full compliance with the Data Protection Act and other statutory requirements.
To keep up-to-date with changes in corporate policies and practices and disseminate to managers and staff as appropriate. In liaison with LMB HR, divisional administrators and managers ensure that communication to BSG staff is effective and consistent with other LMB departments.
To liaise with other LMB teams HR, Health and Safety, to ensure Ares has adequate provision of Fire Marshals, First Aiders and Mental Health Aiders.
Working relationships:
You will report directly to the Ares Operations Manager.
You will need to develop excellent working relationships with the Head of the BSG, other BSG Managers and all BSG employees as well as external groups, visiting workers and contractors.
You will work closely with the PNAC Divisional Administration Team and the LMB HR Team. Attendance of in person meetings and virtual meetings will be required on a regular basis.
You will have formal line management of the BSG Assistant Administrator, providing them with support and guidance to help them develop in their role.
You will liaise with UKSBS and UKRI on a regular basis to solve queries.
This is a hands-on role and involves interactions with staff at all levels.
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Education / qualifications / training required:
Essential: Education to at least A’ Level standard or equivalent experience
Desirable:
1. HR qualification
2. Educated to degree level
3. Has completed MRC panel interview training course
Previous work experience required:
Essential:
4. Significant experience in a varied administrative role
5. Experience of providing high quality customer service
Desirable:
6. Administrative experience working in the public sector or in a scientific environment
7. Previous line management experience
Knowledge and experience:
Essential:
8. Ability and experience to know when to escalate HR issues to the HR team
9. Extensive experience of using Word, Excel, email, databases and electronic diaries
10. Experience of working independently, without close day-to-day supervision, and taking responsibility for own work
11. Experience of working with, and confident in interactions with, senior staff
Desirable:
12. Experience in an HR role or experience providing assistance to such a role
13. Competence in using integrated corporate IT systems Oracle
Personal skills / behaviours / qualities:
Time management:
Essential:
14. Ability to plan, prioritise and organise tasks and activities to achieve clearly defined objectives and hit deadlines
15. Good time management skills and an ability to deal with constant interruptions and alterations to daily priorities
16. Ability to answer queries in a timely manner
Verbal and written communication skills:
Essential:
17. Excellent written and verbal communication skills, succinctly conveying clear and accurate information, capturing fine details and ensuring consistency
18. Excellent interpersonal skills with the ability to build effective working relationships with others
19. Ability to use tact, maintain confidentiality, and seek co-operation even in difficult circumstances
20. Ability to deal with difficult situations and, with suitable support, able to determine appropriate actions and then to carry these through
21. Ability to deal with staff of all levels
22. Ability to forge good collaborative relationships both within the LMB and externally ( UKSBS)
Other skills:
Essential:
23. Good numeracy skills
24. Has a positive and proactive approach
25. Ability to use initiative when required
26. Demonstrable commitment to continuous professional development
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