Senior GP Education Administrator
Closing date is 04 May 2026
Fixed Term Contract - 12 months maternity cover
Part Time - 20 hours per week
To provide administrative support to the GP Associate Postgraduate Dean (AD), GP Training Programme Directors (TPD), GP Tutor and GP Training Programme Manager. This involves supervising, overseeing and coordinating the administrative requirements associated with delivering the GP Training Programme, postgraduate medical education, post CCT GP and Practice Nurse education and continuing professional development (CPD) via the Swindon GP Education Trust. As part of the full Academy administration team, assist in the day‑to‑day operational running of the Academy including reception cover when needed.
Main duties of the job
Understand and oversee the administration of GP Medical Education delivered by the Academy and across primary care, including receiving complex and confidential information and dealing sensitively and appropriately with it. Support the GP Training Programme Manager in delivering the GP Training Programme and all GP Post Graduate Medical, post CCT and PN education. Use analysis of relevant data to produce reports for NHSEWTE, School of Primary Care (SoPC), Swindon GP Education Trust (SET) and, on behalf of SET, the Charity Commission and liaise closely with them. Work within relevant policies and procedures and, where appropriate, suggest changes and improvements to practices and protocols within the Medical and GP Education Department. Evaluate mandatory teaching programmes for GP trainee doctors, CPD for post CCT GPs and Practice Nurses through liaison with relevant leads and the GP Training Programme Manager. With the TPD and the GP Training Programme Manager, take responsibility for planning and coordinating training placements for GP trainees across their three years. This includes working and liaising with NHSEWTE SoPC and the Medical Staffing Departments of the lead employer, Gloucester NHSFT, and Great Western NHSFT.
About us
We are proud to be part of the BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17,600 colleagues and a budget of £1.6 billion, the Group is united by a common purpose to deliver the best possible care to over one million people.
We are creating a health and care system that works with the people we care for, reducing differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, patients, communities and partners.
Job responsibilities
On behalf of the AD and GP Training Programme Manager, have knowledge and responsibility for planning, coordinating and maintaining data required for the full mandatory re‑approval processes for GP Educational Supervisors, Clinical Supervisors and Out of Hours Supervisors and administering the GP TPD appraisal process for the AD. Work with and oversee GP administration colleagues in delivering, administering, evaluating and ensuring the quality of trainee teaching, GP medical education and CPD courses, and be responsible for the day‑to‑day supervision of GP education administrators, including the Swindon GP Education Trust Administrator. Keep up to date financial records regarding invoicing, collecting and banking of SET membership, course payments and cost analysis. Within strict deadlines, prepare annual accounts on behalf of SET for submission to an independent accountant, SET Executive Committee and Trustees and the formal end‑of‑year returns to the Charity Commission.
Qualifications
* Good level of education: 4 GCSEs or equivalent including English language
* Diploma level qualification in a relevant subject or equivalent knowledge and experience
Experience
* Good knowledge of Microsoft Word, Excel, PowerPoint & Outlook
* Relevant experience of an administrative or PA/secretarial post
* Experience working in a busy environment
* Experience of team working
* Supervisory experience
* Experience working with doctors in training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,392 to £31,157 a yearpro rata
#J-18808-Ljbffr