Medical Secretary (Job Share)
The Vauxhall Practice has an opportunity for an experienced Medical Secretary. The vacancy is for a share of 35 hours per week, to fit with our existing Medical Secretary.
Previous experience of working in a medical practice would be an advantage. Flexibility is essential as the ability to provide holiday cover is required.
Practice looking after 9,100 patients in small town surrounded by Wye Valley area of outstanding natural beauty. High QAIF achievement and excellent prescribing record. EMIS Web clinical system. ANP, NP, clinical pharmacist and full nursing team. Part dispensing. GP Registrars, Medical Students and research active. Purpose built, practice owned premises.
THE VAUXHALL PRACTICE
JOB TITLE: MEDICAL SECRETARY
REPORTS TO: PRACTICE MANAGER
HOURS: 22.5 hours a week
Job Summary:
To provide secretarial services to the Doctors, the Practice Manager and other staff when necessary.
Job Responsibilities:
* Typing of all doctors referral letters and medical reports and invoices. Recording same in patients computer notes.
* Liaising with hospital consultants and patients as required
* Receiving incoming and initiating outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries,
* Keeping register of all requests for medical reports from insurance companies for patients applying for insurance, directing requests to appropriate doctor, copying reports, completing payment details and sending to insurance companies and maintaining current file of copy reports.
* Monitoring all requests for medical reports for patients from employers, insurers, solicitors etc, directing requests to appropriate doctor, agreeing fees with doctor and person making request, typing/copying handwritten reports and sending to employers, insurers, solicitors etc with invoices as required.
* Monitoring all requests for patient notes, directing requests to appropriate doctor, agreeing fees with doctor and person making request, copying notes and sending to insurance companies/solicitors with invoices as required.
* Producing posters for health promotion and notices for patient information for use within the practice.
* Attending weekly practice meeting and taking of and distributing minutes.
* Summarising of patient's medical records.
Person specification
Qualifications
Essential criteria
GCSEs (or equivalent) including English
Desirable criteria
RSA II or equivalent typing qualification Medical terminology training Evidence of continuing professional development
Experience
Essential criteria
Previous experience in a medical secretarial or administrative role Experience of working in a GP practice or healthcare setting Experience of audio typing and minute taking Experience of handling confidential information Experience of dealing with external agencies (e.g. hospitals, insurers, solicitors)
Knowledge and Skills
Essential criteria
Excellent typing and word processing skills Proficient in Microsoft Office and clinical systems (e.g. EMIS, Vision) Understanding of medical terminology Ability to manage workload and prioritise tasks effectively Strong written and verbal communication skills Ability to produce professional documents and promotional materials Discreet and respectful of confidentiality Reliable and punctual Flexible and adaptable Team player with a positive attitude Commitment to equality and diversity Willingness to undertake training and development Ability to work additional hours if required
Job Types: Part-time, Permanent
Pay: From £12.21 per hour
Benefits:
* Company events
* Company pension
* On-site parking
* Sick pay
Work Location: In person