Office Manager & Executive Assistant - 12 month FTC
Reporting to: Operations Director
Location: Office-based (Monday–Thursday)
About the Role
We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment.
Key Responsibilities
Office Management
* Oversee the day-to-day management of the office in partnership with the building management team
* Proactively identify and report maintenance and upkeep issues, attending monthly building reviews
* Maintain a clean, organised, and professional working environment, including desks and communal areas
* Manage office supplies and stock levels, ensuring the office is fully equipped at all times
* Support office moves and internal reconfigurations, including furniture and workspace changes
* Order company gifts, stationery, and general office supplies
* Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures
* Manage incoming and outgoing post, including courier arrangements
* Maintain an accurate and up-to-date asset register
Events Management
* Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events
* Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements
* Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams
* Support the preparation of presentations, communications, and event materials
* Oversee on-the-day delivery to ensure a high-quality and seamless experience
Executive Assistant Support
* Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones
* Prioritise meetings and resolve scheduling conflicts efficiently
* Coordinate internal and external meetings, including agendas, materials, and room bookings
* Arrange domestic and international travel, including flights, accommodation, and visas
* Prepare meeting packs, board papers, and reports as required
* Manage expense submissions and receipt tracking
* Monitor deadlines and ensure follow-ups on key actions
Skills & Experience
* Exceptional organisational and time management skills, with the ability to manage multiple priorities
* Strong communication and stakeholder management skills across all levels
* High attention to detail with a proactive, solution-focused approach
* Ability to work independently and remain calm under pressure
* Experience coordinating diaries, logistics, events, and administrative processes to a high standard
* Professional, adaptable, and team-oriented mindset
* Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams)
* Previous experience in office management, executive support, events, or operations roles preferred
* Ability to handle confidential information with discretion and professionalism
Working Hours:
* Monday–Thursday: 09:00 – 17:30
* Friday: 09:00 – 16:00
* Some flexibility required to support events