At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county's largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.
With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you're beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We're investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.
We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.
We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.
Be part of Gloucestershire Hospitals, explore your future with us today.
Job overview
The Admin & Procurement Manager is responsible for the efficient management of IT assets, procurement processes, and administrative support across the Trust's Digital, Technology & Insights (DTI) services. The role ensures compliance, cost-effectiveness, and high standards of service delivery, supporting both operational and strategic objectives.
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- Oversee the proactive day-to-day management of software and hardware assets and contracts, ensuring compliance with licensing, patch management, and security requirements. Maintain accurate asset databases, coordinate audits, and manage disposals and acquisition
- Lead the admin team, manage supplier relationships, and ensure procurement activities deliver value for money. Administer contracts, monitor SLAs, and resolve quality or delivery issues with suppliers
- Supervise and coordinate admin staff, ensuring efficient administrative support for Countywide IT Services (CITS), DTI, and senior leadership teams. Manage recruitment, induction, absence, and performance processes for admin staff
- Support governance activities, ensure adherence to Trust policies and procedures, and maintain confidentiality and data quality standards. Prepare reports and presentations for senior management and ensure compliance with statutory and organisational requirements
- Provide clear direction, coaching, and mentoring to staff. Foster a motivated, high-performing team culture and contribute to continuous improvement and change management initiatives
- Monitor and authorise expenditure for IT assets, office equipment, and contracted services. Ensure accurate record-keeping and timely payment authorisations
- Coordinate health and safety and risk management activities for the service. Promote safe working practices and compliance with Trust policies
Working for our organisation
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Detailed job description and main responsibilities
Management and Leadership
- Lead and supervise DTI admin staff, ensuring high standards of service and efficient team operations
- Allocate work, manage leave, and coordinate cover for absences, ensuring seamless service delivery
- Conduct staff recruitment, induction, appraisals, performance management, and resolve conflicts or disagreements within the team
- Mentor, coach, and support the professional development of team members, fostering a motivated and high-performing culture
- Develop, implement, and monitor local policies and procedures to optimise administrative, asset, and procurement processes
- Ensure compliance with Trust policies, statutory requirements, and organisational targets.
- Oversee health and safety and risk management activities for the service, promoting safe working practices
- Support with supplier relationship management and contract administration, ensuring value for money and adherence to service level agreements (SLAs)
- Support governance activities and business support for CITS, DTI, and senior leadership teams
- Collate performance reports, assist with management of exceptions, and support preparation of reports and presentations for senior management
- Promote and manage change initiatives to secure continuous improvements in processes and service delivery
- Encourage innovation, adaptability, and a culture of excellence within the team
- Monitor and authorise expenditure for IT assets, office equipment, and contracted services, ensuring accurate record-keeping and timely payments
- Ensure efficient procurement and distribution of goods and services, resolving any issues with suppliers
Planning and Organisation
- Ability to organise, prioritise, and productively undertake allocated workload in a logical and efficient manner, often under pressure and with competing demands
- Skilled in managing resources and information, including coordinating leave, cover for absences, and ensuring the right equipment and assets are available for service delivery
- Capable of developing, implementing, and monitoring local policies, procedures, and systems to optimise administrative, asset, and procurement processes
- Maintain accurate records, databases, and filing systems, ensuring data quality and compliance with organisational standards
- Experience in project monitoring, reporting, and assisting with management of exceptions and performance reports for senior management
- Able to react to interruptions, adapt to unpredictable work patterns, and respond flexibly to changing priorities and requirements
- Methodical, accurate, and thorough approach to work, ensuring compliance and high standards in all organisational activities
- Proactively seek efficiencies, cost savings, and process improvements, and promote change to secure continuous improvements.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.
If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system
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