Job Description:
The Administration Assistant will be part of the Administration department on a temporary basis. This role will support the Academy in overseeing the administration support service to its staff and pupils.
Duties & Responsibilities
Supporting the ethos of the Academy which enables students to experience, develop and practise Catholic values and living.
Displaying an enthusiasm for your area which motivates and engages pupils.
Displaying flair and creativity, enthusing and challenging groups of pupils.
Be fully committed to raising standards and improving the life chances of all pupils.
Create a culture which celebrates the positive and encourages all kinds of achievement.
Ensure, good communication and working in partnership with others.
Support a caring and compassionate community, through being aware and responding to the needs of others.
Promote a happy, stimulating and ordered environment within which pupils can grow, develop and thrive according to their talents and abilities.
Be committed to high standards of professional co-operation and integrity.
General Roles and Responsibilities
Support the smooth running of the academy office and communication systems.
Support the management of manual and computerised record/information systems.
Where appropriate, undertake secretarial duties of a confidential nature.
Support the admissions procedures in line with the All Saints Multi Academy Trust processes. Supporting the induction process for new pupils as required.
Support the professional and welcoming reception of all visitors, parents and stakeholders. Ensuring that all visitor checks and health and safety processes are in place to monitor entry in and out of the academy.
Assist with the arrangements of trips.
Assist with the organisation of parents evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.
Ensure that filing, printing and photocopying is carried out as requested by management. Maintain the operation of the printer and photocopier to ensure it is ready for use at all times, resolving any issues as necessary.
Support with the management of the academy email inbox, ensuring that the academy meets its expected response times and emails are forwarded to the relevant staff member as necessary.
Ensure that incoming and outgoing post is organised and distributed.
Ensure that all staff create a professional and welcoming reception for all visitors, parents and stakeholders. Ensuring all visitor checks and health and safety processes are in place to monitor entry in and out of the Academy.
Assist with the maintenance and administration of pupil records.
Assist with the management of stock, supplies and resources including ordering ensuring best value following the academy’s purchasing processes.
Undertake general administrative and clerical duties.
Support the marketing and promotion of the academy.
Ensure that the office is kept tidy, always organised and in good order.
General
The Trust is an ambitious organisation with a strong leadership and governance who have plans to expand the Trust in future. The duties of this role will include any other duties to support the HR related activities to further the Trust's ambitions in line with the grade.
Safeguarding
To be aware that all staff are responsible for the safeguarding and promoting of the welfare of children.
This job description may be amended at any time in consultation with the postholder.
All staff at All Saints Multi Academy Trust should actively follow and promote the mission, policies and standards of the Trust which require:
Supporting the ethos of the Trust which enables students to experience, develop and practise Christian values and living.
Be fully committed to raising standards.
Create a culture which celebrates the positive and encourages all kinds of achievement.
Ensure, good communication and working in partnership with others.
Support a caring and compassionate community, through being aware and responding to the needs of others.
Promote a happy, stimulating and ordered environment.
Be committed to high standards of professional co-operation and integrity.
All applicants will be contacted to discuss suitability and then invited to register with TeacherActive.
Registration involves an enhanced DBS check, ID checks and will require you to supply good professional references. We pride ourselves on excellent service. We can provide a wide range of opportunities in schools and other educational institutions, with good rates of pay, at times to suit your needs.
Regular external audits have shown repeatedly that our standards are exceptional. We are passionate about finding the right staff for each environment.
TeacherActive is an equal opportunities employer, and operates as an Employment Business in providing temporary or contract job-seeking services