Administrative Assistant for Giving Programs
This position is a full-time role responsible for supporting the administrative and project coordination needs of Giving Programs and Grants.
Position Details:
Position Type: Staff
Time Status: Full-Time (1560-2080 hours)
Annual Hours: 2080
# of Months: 12
Hours Per Week: 40
Work Dates: July 1 – June 30
Campus: Main Campus (Grantham)
Minimum Qualifications:
Education Required: High School Diploma or Equivalent
Experience Required: 2-4 years of administrative assistant experience preferred, especially in a development or fundraising environment.
Skills Required:
1. High commitment to accuracy and attention to detail
2. Ability to work independently
3. Ability to maintain a high level of confidentiality
4. Competent in using word processing, Excel spreadsheets, and presentation software (MS Office preferred)
5. Strong interpersonal skills
6. Slate experience highly preferred
Primary Duties:
1. Provide administrative support for the Director of Giving Programs & Donor Communication.
2. Design development and campus-wide online giving site pages using Slate, Crowdshark, and/or other relevant online giving systems.
3. Update website information for all of Development as needed.
4. Initiate and coordinate all elements of fundraising appeals for the Giving Programs Office and various campus departments.
5. Maintain schedules and make travel arrangements for the Director of Giving Programs & Donor Communication.
6. Manage operations activities for Annual Giving events.
7. Coordinate and monitor annual timeline for grant submissions.
8. Prepare data tracking and contact reports for Messiah Fund and other giving programs.
9. Submit Visa receipts and prepare monthly Visa reconciliation.
10. Pull reports from donor database to track giving rates, response rates, and other relevant data.
11. Oversee and manage Development’s email account.
12. Communicate with Messiah Press about envelope inventory for all of Development.
13. Update donor database with changes in demographics as needed.
14. Actively participate in meetings of the Annual Giving team and Development Administrative Assistants.
15. Answer Development phones as needed.
16. Maintain consistent and reliable attendance.
Secondary Duties:
1. Perform other duties as assigned.
Diversity Commitment:
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission to educate men and women toward maturity of intellect, character, and Christian faith. Candidates should articulate why diversity and inclusive excellence matter to them as persons of faith and in their profession.
Required Documents:
* Cover Letter/Letter of Interest
* Resume
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