Department: Construction
Job Title: Contract Administrator
Location: Glasgow Head Office
Job Function:
To provide administrative support to the FM contract whilst operating in compliance with company policy and procedure.
Principle Accountabilities:
* Represent the company in a professional manner at all times and develop a good working relationship with CBES and Co-op colleagues.
* Raising, monitoring and recording of all purchase and hire orders and investigation of invoice queries where required.
* Maintaining the equipment hire log to monitor hire status and ensure costs are controlled.
* Monitor response times of field technician’s to ensure job completion within agreed timescales.
* Liaison with parts suppliers and notification of delivery issues to the FM teams.
* Manage equipment deliveries, returns and replacements.
* Record departmental holidays / absence.
* Arrange meetings, preparation of meeting agenda and preparation / circulation of meeting minutes.
* Comply with any other reasonable request or instruction from the FM Contracts Manager.
Key Performance:
* Submission of weekly operational report to FM Contracts Manager
* Submission of monthly absence report.
* Management of issues relating to equipment hire.