Job Title: Office Manager
Location: London – On-site
Job Type: Full Time – Permanent
Company Overview
This independent property investment and advisory business blends creativity with commercial insight to deliver high-quality outcomes across real estate sectors. With a sharp focus on execution and client care, the team works collaboratively across investments, leasing, and development. The culture is tight-knit, energetic, and values initiative—offering the right candidate a rare opportunity to shape how the office runs and supports its leadership.
Role Summary
We’re looking for a resourceful and detail-oriented Office Manager to become the operational heartbeat of a busy London office. Supporting the leadership team while overseeing day-to-day administrative and business functions, you’ll bring structure, energy, and calm to a fast-moving environment.
This is an ideal role for someone who thrives on variety, takes ownership, and loves building efficient, people-centred systems. You’ll be as comfortable managing an inbox as you are arranging team offsites, preparing financial documentation, or liaising with marketing partners. The position also plays a central role in company communications, events, and compliance activities.
Key Responsibilities
Leadership & Admin Support
• Manage executive diaries, internal scheduling, travel bookings, and confidential correspondence.
• Provide logistical support across business and personal matters for senior stakeholders.
• Ensure seamless coordination of meetings, agendas, and follow-ups.
Operations & Office Oversight
• Run the day-to-day rhythm of the office, from supplies and contractors to IT and space presentation.
• Keep physical and digital systems organised and current.
• Maintain a welcoming, professional environment that reflects the business’s culture.
Finance Administration
• Coordinate invoices, expenses, reconciliations, and payroll-related documentation.
• Liaise with external accountants on VAT and statutory reporting.
• Track budgets and assist with monthly financial administration.
People & Culture
• Support employee onboarding, HR record keeping, and internal documentation.
• Lead on wellbeing initiatives, seasonal events, and staff communication.
• Track leave, manage internal comms, and champion a positive team atmosphere.
Marketing & Content Coordination
• Prepare property listings, marketing materials, and social media content.
• Maintain and update the website, digital listings, and CRM platforms.
• Help shape the company’s online presence and audience engagement strategy.
Compliance & Risk
• Conduct AML checks and ensure onboarding procedures meet legal standards.
• Maintain the firm’s compliance records and manage updates to internal policies.
What You’ll Bring
* 3+ years in an EA, Office Manager, or business support role—ideally in property, creative industries, or high-growth SMEs.
* Sharp attention to detail and a naturally structured approach to work.
* Strong communication skills and a polished, proactive demeanour.
* Tech confident—fluent with Microsoft Office and comfortable using CRM or marketing tools.
* Discretion, diplomacy, and a sense of humour.
* A calm, adaptable mindset—ready to spin plates and spot what needs doing next.