We are looking for an enthusiastic HR & Administration Coordinator to join our team on a 13-month fixed term maternity cover basis. Based at our facility in Woking, the successful candidate will be responsible for ensuring day-to-day management of all HR matters in the 2H Europe offices are performed to the highest standard, whilst also providing HR support globally where required.
Duties & Main Responsibilities
* Support the local management team with the smooth running of the Europe offices and promoting a great team culture.
* Ensuring day-to-day management of all HR matters in the Europe offices are performed to the highest standard.
* Ensure smooth operation of administrative duties for Europe along with the administration team.
* Keeping abreast of, and flagging to LMT, upcoming and new legislation and best practices in the UK and France, with the assistance of group and external HR support as required.
* Along with the Local Management Team, define and ensure a consistent approach to HR procedures and processes across all Europe offices.
* Work with the Head of HR - ASE and other business line leads and colleagues to keep abreast of changes within the Acteon HR function, support roll out of new initiatives and maintain effectiveness of existing operational requirements to and ensure consistency across the global business where applicable.
* Provide HR and administrative support to other Acteon operating companies, including but not limited to letter drafting, meeting minuting, HR queries, data management system maintenance, and PerkBox benefit administration.
* Being the first point of contact for all HR queries for Europe based employees.
* Managing the HR data management system for Europe-based employees, ensuring all information is accurate and up to date.
* New Starter and Leaver Administration - responsible for the onboarding and induction process for new starters and managing the leaver process and conducting Exit Interviews.
* Annual leave & absence management - ensuring annual leave and absences are booked correctly and that employees are planning their leave to support business operations.
* Coordination of payroll for the UK and France in a timely manner.
* Benefits administration including cycle scheme, employee assistance programme and season ticket loan for the UK and private healthcare and employee savings programme for Paris.
* Management of employment contracts, visas and sponsorship, and development review processes.
* Overseeing recruitment processes for Malaysia including management of employment contracts.
* Communicating HR topics to the wider team through intranet, training sessions, etc.
* Administration of Udemy training platform and Teams Channel.
* Pro-actively maintain and improve the HR processes and policies.
* Supporting recruitment through managing and attending recruitment fairs and associated administration as required.
* Provide input as needed to the management team on all aspects of HR.
* Maintaining accurate training records, arranging external training courses, and managing renewals.
* Organise and attend monthly management meetings, taking minutes, chasing actions, and preparing agenda.
* Provide support for employee relations cases and processes.
* Assisting with the coordination and organisation of teambuilding and social events when required.
* Provide assistance and support to other business support functions and sharing workloads as required.
* General ad-hoc administration duties, not limited to the above.
Qualifications & Requirements
* A qualification in Human Resources is desired but not essential.
* Have 5+ years HR administration experience.
* Up to date knowledge of employment law and best practices.
* Adaptable and skilled in organising work, setting priorities and working independently.
* Exceptional attention to detail with good IT skills on Microsoft applications.
* People orientated, with the ability to build excellent working relationships.
* Previous experience of HRIS systems would be advantageous.
Benefits
* Highly competitive salary.
* 26 days holiday, plus public holidays. Increasing during length of service.
* Payment of professional membership fees relevant to the role.
* Life Assurance.
* Company Pension Scheme.
* Private medical insurance.
* Quarterly team building events.
* We enjoy an agile work environment with hybrid working to allow a good work-life balance.
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