Detailed job description and main responsibilities
1. To accurately analyse, interpret and extract relevant clinical information and data (including complex conditions, treatments and High Cost Drugs) from a variety of electronic sources including Badger (Neonatal Care), CITO (scanned patient documents), CRIS (imaging reports), DICT3, Euroking E3 (Maternity admissions), Heart Suite (paediatric cardiology & surgery), ICE (discharge letters), iLab (pathology results), Intellect Web (cardiac surgery/cardiology), Medisoft (ophthalmology), Nerve Centre, ORMIS, Proton and Unisoft (endoscopy reports).
2. Responsible for managing own workload within broad guidelines. Have a joint goal with other coders to achieve coding targets. Assist colleagues with coding patient case notes if necessary, to ensure all coding is completed within the Trust's stated deadlines. This may include mentoring less experienced colleagues.
3. Responsible for identifying obstacles to meeting these deadlines and for taking appropriate action to overcome them.
4. Responsible for identifying and analysing patterns of errors and notifying these to manager, with proposed potential solutions.
5. To comply with both the Trust and departmental policies and procedures and implementing local policies when required.
6. To work with Clinicians to improve the quality of clinical coded information across the Trust, participating in multi-disciplinary team meetings as a coding expert.
7. To be a key knowledge resource for and assist with the development of documentation of coding processes, procedures and protocols to ensure quality and consistency within the hospital and adherence to national and international guidelines. Be responsible for the on-going revision and documentation of these processes.
8. Assist with Mentoring and developing inexperienced staff to enable them to exercise their own initiative in selecting appropriate clinical terms to accurately reflect the patient's episode of care.
9. To undertake a program of Continuous Professional Development, to ensure professional coding skills and knowledge are kept up to date and maintaining the ability to work autonomously to the highest professional standards.
10. The post holder will be expected to have the ability to code more than one specialty.
Person specification
Commitment to Trust Values and Behaviours
Essential criteria
* Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Training & Qualifications
Essential criteria
* Educated to GCSE standards Maths and English (A-C) or equivalent experience. Completed the 21 day NHSD Clinical Coding Standards Course. Completed Refresher course in the last 3 years (if appropriate).
Desirable criteria
* Willingness to study for Accredited Clinical Coder
Experience
Essential criteria
* Experience of coding multiple specialties using ICD10 and OPCS in an NHS setting for a minimum of 18 months. Ability to achieve minimum of 90% accuracy for primary codes.
Desirable criteria
* Familiar with using an Encoder.
Communication and relationship skills
Essential criteria
* Experience of communicating with staff at all levels.
Analytical and Judgement skills
Essential criteria
* Excellent analytical skills. Excellent judgemental skills
Planning and organisation skills
Essential criteria
* Ability to prioritise and manage own work load, to meet Trust and nationally required deadlines
Other requirements specific to the role
Essential criteria
* Accuracy / attention to detail Ability to learn quickly. Completer / finisher. Must be able to work on any site.
Physical Skills
Essential criteria
* Ability to work with prolonged concentration. Exposure to patient case notes
Equality, Diversity and Inclusion
Essential criteria
* Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Additional Information
Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
COVID 19 Risk Assessment
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid Vaccination Status
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.
Employer certification / accreditation badges
Documents to download
* UHL Band 4 JD & PS 2025 (PDF, 624.3KB)
* Understanding your right to work in the UK (PDF, 1.1MB)
* Employee Benefits (PDF, 578.5KB)
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