We are currently seeking an experienced Facilities Manager to join our team in Warwick. This is an excellent opportunity for a proactive and qualified individual with relevant experience in facilities management, looking to manage a small team of up to two people and ensure the smooth operation of our facilities across multiple sites. You will report directly into the Board of Directors.
This position includes access to a company van. Must have valid UK driving licence.
* Location: Warwick
* Salary: £43,000 - £50,000 DOE
* Working Hours: Monday to Thursday 08:30 to 17:00, Friday 08:30 to 13:30
* 22 days annual leave plus bank holidays
* For every 2 years of service, annual leave increases by 1 day.
* Manage a team of up to 2 staff members
* Driving: A valid driving licence is required, as travel between sites is expected
* Overtime: Paid at 1.5x hourly rate
* Additional Benefits: Car park pass for the town centre and access to a company van
The role
* Act as primary key holder for our premises in Warwick, with availability for out-of-hours attendance in case of alarms
* Source and purchase furniture and fittings in line with brand guidelines, with approval from Directors
* Prepare annual budgets, and provide monthly and quarterly updates
* Monitor and control expenditure within approved budgets, reporting to the Board and at monthly meetings
* Maintain a list of preferred suppliers, ensuring compliance with insurance and safety policies, and inducting contractors
* Source quotations, negotiate, and manage contracts with service providers and suppliers
* Ensure contractors provide method statements and risk assessments, liaising with Health and Safety Manager
* Manage facilities-related projects from start to completion, minimizing business disruption
* Conduct regular audits of buildings and manage maintenance schedules
* Create and manage logs for issues and maintenance tasks
* Proactively manage the Facilities Assistant, prioritizing tasks and balancing team workload
* Review and oversee service and maintenance contracts, ensuring timely completion and proper documentation
* Serve as the primary contact for internal queries and reported faults
* Understand lease agreements, liaise with landlords, and manage lease requirements
* Review utility contracts annually to optimize service and costs
The ideal candidate
* Proficient in Microsoft Office, especially Outlook, Excel, and Word
* Excellent written and verbal communication skills
* Self-motivated with initiative
* Strong organizational and time management skills
* Positive attitude and strong work ethic
* Knowledge of building regulations and CDM regulations
* Awareness of health and safety, including risk assessments and method statements
* Membership in the Institute of Workplace and Facilities Management is preferred
* Relevant qualifications and experience
* Strong numeracy and financial data skills
* Research and networking abilities
* Negotiation skills
* Ability to interpret diagrams, contracts, and plans, liaising with legal advisors as needed
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