We have an excellent opportunity for a highly organised and detail-oriented Team Administrator to support our COO and wider team. The successful candidate will provide comprehensive administrative and coordination support, assisting with diary management, meeting scheduling, travel arrangements, event planning, and document preparation. You will take ownership of organising meetings, conferences, and site visits, including managing catering, room bookings, and all associated logistics. You will ideally have strong PowerPoint and Excel skills and act as a central point of contact to support the COO across the full range of operational functions, ensuring seamless organisation of anything and everything needed to keep activities running smoothly. This role is office-based at the London Gateway Terminal Building, and work collaboratively across departments to drive efficiency and connectivity.
Location: London Gateway Port, Stanford le Hope, Essex
Hours: Full-time, 37.5 hours per week (Mon-Fri)
How you will contribute
* Provide direct administrative support to the Chief Operating Officer (COO), including diary management, travel coordination, meeting preparation, and document handling.
* Collate and prepare information, reports, presentations, and briefing materials for the COO as required.
* Attend key meetings to take notes, capture actions, and follow up to ensure timely completion and accurate updates to systems as instructed by the COO.
* Maintain accurate soft and hard copy files, ensuring document control is managed efficiently and confidential information is handled securely.
* Coordinate the organisation of internal and external meetings, including room bookings, IT setup, catering arrangements, and post-meeting room clearance if needed.
* Plan and coordinate travel arrangements for the COO and other senior team members where directed, ensuring compliance with internal policies and approvals.
* Process and submit expenses and purchase requisitions accurately and in a timely manner on behalf of the COO, liaising with Accounts Payable to resolve any queries.
* Manage incoming communications and queries on behalf of the COO, ensuring swift and professional responses or delegations.
* Support the COO in the coordination and delivery of business projects, assisting with planning, tracking progress, preparing updates, and organising project-related activities.
* Assist with organising and supporting internal and external events, leadership forums, staff engagement activities, and stakeholder meetings.
* Update electronic communication boards and internal platforms to support operational communications and key messaging as directed by the COO.
* Act as a trusted point of contact for ad hoc administrative, organisational, and project-related tasks as required, ensuring a proactive and professional approach at all times.
What you will bring
* Business Administration or similar qualification or experience.
* Experience in an industrial/manual environment advantageous.
* Ability to manage high workloads at times with conflicting deadlines,
* An approachable, confident team player,
* Good telephone manner,
* Ability to demonstrate initiative, flexible attitude, organisational skills and attention to detail;
* Ability to share knowledge and collaborate across teams;
* Ability to take ownership of work as well as a displaying a willing and 'hands on' approach;
* Proactive and able to make suggestions for improvements or new ways of working;
* Trustworthy and able to treat business and personal information with respect and confidence;
* Customer focus.
* Effective and strong communication skills, both orally and in writing;
* Superior time management skills / ability to work to demanding deadlines;
* Highly motivated and committed;
* Intermediate knowledge of Microsoft Word and PowerPoint packages to competently use
* Computer software to create documents, databases, spreadsheets and presentations.
* Good English language and Numerical skills;
* To be an ambassador for the company at all times internally and externally;
* Eligibility to work in the UK;
* Business Expertise/ Acumen: Administrative and coordination/business support.
Compensation
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.
We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.
The DP World family comprises of syncreon, Imperial and P&O.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.