University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
An exciting opportunity is available for a skilled and experienced administrator to join UHS within the Division C Governance team.
The successful candidate will be essential in supporting the division's governance agenda, which promotes safe, effective care and a positive patient experience. You will have excellent attention to detail, strong IT skills and a friendly 'can do' approach.
Division C encompasses a vast number of diverse services including Children's Hospital, Women and Newborn, Radiology, Pathology, Clinical Support Services and Trust outpatients.
The Governance team is central to these services and comprises a small team of 6 who embrace the core trust values, interlinking with the wider Trust and corporate functions, building relationships with staff at all levels and professions.
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Key Responsibilities:
1. Provide administrative support to governance and risk meetings, including preparation of agendas and papers, circulating these in advance, co-ordinating attendance, taking minutes and updating action logs.
2. Provide administrative support to the Governance Managers and governance team.
3. Act as point of contact for the team monitoring and managing the divisional email account and support with the drafting and preparation of documents and correspondence.
4. Use organisational skills to support the team to ensure that deadlines are met in relation to patient safety investigations, complaints, inquests and safety alerts.
What are we looking for:
* A self-driven individual who can work independently using their own initiative, but can also work collaboratively as part of the governance team.
* You will care about people and be passionate about putting patients first.
* You will have excellent IT and organisational skills with attention to detail. Strong communication skills both verbally and in writing are essential to this role.
* You will have experience in taking minutes, recording and monitoring actions and be able to appropriately manage sensitive and confidential information.
This advert closes on Wednesday 25 Feb 2026.
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