Job Description
Are you a detail-oriented, proactive professional with a knack for managing the intricate aspects of procurement and administrative tasks? We're on the lookout for a talented individual to join our client on a crucial role as a Procurement and Administrative Coordinator.
Key Responsibilities:
Job Card Management:
* Create and manage job cards for urgent material requirements.
* Initiate new job pricing requests, comparing costs, and evaluating lead times.
Materials Procurement:
* Verify drawings and send them to suppliers for finishing cost evaluations.
* Scrutinize quotes for accuracy in materials, grades, items, and quantities.
* Place material orders through JMS based on on-site dates.
Financial Transactions:
* Handle pro-forma, make payments, and arrange BACS payments as needed.
* Monitor and chase outstanding or late materials to ensure timely deliveries.
Quality Control and Documentation:
* Confirm goods received and manage certificates and manufacturer's literature.
* Address invoice queries and discrepancies, including chasing credit notes and investigating disputed invoices.
Supply Chain Coordination:
* Liaise with suppliers regarding incorrect parts and manage stock-taking of office and cleaning equipment.
* Obtain authorizations for overhead orders and maintain a record of pending approvals.
Logistics and Communication:
* Arrange couriers and transportation as required.
* Utilize software tools (Microsoft Teams, Outlook, JMS, Sage Accounts, Excel, Word, Bluebeam, Asite) to upload and manage drawings, transmittals, and documents.
Qualifications and Skills:
* Previous experience in procurement, administration, or a related field.
* Proficient in using Microsoft Teams, Outlook, JMS, Sage Accounts, Excel, Word, Bluebeam, and Asite.
* Exceptional organizational and multitasking abilities.
* Strong communication skills and attention to detail.
If you thrive in a fast-paced environment, possess a keen eye for detail, and have experience with the mentioned software and responsibilities, we want to hear from you!
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