Your new role
My client is seeking a highly organised and proactive Site Administrator to support a fast-paced industrial automation project. This is a key role ensuring the smooth coordination of administrative, logistical, andmunication activities across the project site.Working closely with the Project and Site Managers, you will be responsible for maintaining accurate documentation, supporting procurement activities, coordinating schedules, and ensuring efficientmunication between teams, contractors, and stakeholders.This is an excellent opportunity for someone with strong administrative experience in construction, logistics, or industrial environments who thrives in a dynamic site-based role
1. Administrative SupportProvide day-to-day administrative support to the Project & Site Managers, including maintaining project files, documentation, and site records.
2. Document Control Ensure all project documentation is well-organised, up-to-date, and easily accessible, including reports, safety records, andpliance documentation.
3. Procurement & Logistics Assist with ordering, tracking, and managing materials, tools, and equipment, liaising with suppliers to ensure timely delivery.
4. Scheduling & Coordination Support project scheduling, organise site meetings, and coordinatemunication between subcontractors, project teams, and stakeholders.
5. Health & Safetypliance Maintain accurate safety records, including inspections, risk assessments, and incident logs, supporting sitepliance requirements.
6. Reporting Prepare and submit regular progress reports, highlighting milestones, risks, and any issues.
7. Budget Tracking Assist with monitoring project costs, including materials and labour, supporting financial reporting and cost control.
8. Quality Assurance Support Help ensure works are carried out in line with quality standards and maintain associated documentation
What you'll need to succeed
9. Proven experience in an administrative role within construction, industrial, or logistics environments
10. Strong understanding of site operations and project processes
11. Proficient in Microsoft Office (Word, Excel, Outlook) and ideally project tools such as MS Project, Procore, or Aconex
12. Excellent organisational skills with strong attention to detail
13. Confidentmunicator, both written and verbal
14. Ability to manage multiple tasks and work effectively in a fast-paced environment
15. Professional, reliable, and able to handle confidential information with integrity.
16. Ideally equipped with your own IT equipment (laptop & phone)
17. Access to a car due to the location of the role
18. Experience with budgeting and cost control - desirable
19. Knowledge of construction contract and procurement processes - desirable
20. Familiarity with health and safety regulations – desirable
21. Relevant certifications such as IOSH and NEBOSH - desirable
What you'll get in return
22. Opportunity to work on a large-scale industrial automation project
23. Dynamic, site-based environment with exposure to key project operations