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TEMP Administrative and Finance Assistant
Overview:
We are seeking a highly organised and proactive Administrative and Finance Assistant to support day-to-day operations across administrative, finance, and reception functions. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently in a dynamic office environment.
Key Responsibilities:
* Coordinate travel arrangements for staff, including flights, ferries, trains, hotels, and car hire bookings.
* Process weekly staff expenses into analysis spreadsheets and payroll records.
* Arrange catering for internal meetings, including ordering and setup of refreshments.
* Manage reception duties including answering calls, greeting visitors, and maintaining visitor logs and passes.
* Sort, date-stamp, and distribute incoming mail to relevant departments.
* Raise purchase orders from requisitions and communicate with suppliers.
* Enter purchase invoices into the accounting system and ensure proper matching with purchase orders and delivery notes.
* Maintain stationery supplies and manage reordering when necessary.
* Update and manage weekly staff whereabouts schedules and sign-in sheets.
* Provide general administrative support across departments as needed.
* Maintain data entry on invoice spreadsheets to support scheduled financial planning.
* Place operational orders through supplier portals and websites.
* Generate company sales invoices from internal requests to support timely revenue collection.
* Raise authorised credit notes and ensure accuracy of customer accounts.
* Post all invoices, credit notes, and payments to the sales ledger.
* Prepare and process monthly supplier payments and staff expense reimbursements.
Skills and Experience:
* High level of accuracy and attention to detail.
* Strong typing and data entry skills.
* Excellent organisational and multitasking abilities.
* Intermediate Microsoft Excel proficiency.
* Strong communication and telephone skills.
* Ability to work well independently and within a team.
* Flexible and adaptable to change.
* Confident in using initiative and solving problems within scope of responsibilities.
* Experience with accounting systems, particularly Sage 1000, is desirable.
* Understanding of basic financial processes, including cash management and bank transactions.
Job Type: Full-time
Reports to: Office Manager / Finance Manager
Location: Solihull
Salary: £13.50ph #J-18808-Ljbffr