Job Description
A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.
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* Provide holiday cover for the Personal Assistant to the Principals
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* Assist with preparations for events which may be taking place at the family’s properties or elsewhere
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* Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
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* Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
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* Other ad hoc errands and support to the Chief of Staff and Principals, as required
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* Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections
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The Foundation
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Responsible for the Trustees' travel arrangements for Board meetings and other meetings
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* Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
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* Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
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* Support the Grants Manager with printing and distributing meeting materials; and
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* Monitor the info@ mailbox and direct queries to the required recipient.
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Office building
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* Act as Front of House at the office – answer the door, welcome guests and take deliveries
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* Manage and maintain the calendar for the large meeting room, which is shared between entities
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* Responsible for fruit and milk deliveries
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* Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.
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The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks
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