Seeking an organised and proactive Site Administrator to join the team on-site in Weybridge. The successful candidate will support the daily administration and coordination of site operations, ensuring that documentation, reporting, and communications are handled efficiently. This is a hands-on administrative role within a busy construction environment, requiring strong attention to detail, good IT skills, and the ability to manage multiple priorities simultaneously. Key Responsibilities Site & Project Administration * Email weekly Friday Packs to all subcontractors. * Check subcontractor portals and ensure all waste tickets are logged correctly. * Enter all RIO tickets into the system and maintain up-to-date spreadsheets (email weekly/monthly). * Scan, upload, and file all site documents, including inductions, POWRAs, and paperwork. * Conduct morning site inductions – collect details, register fingerprints, and file induction records. * Maintain Headcount Spreadsheet monthly and Labour Figures daily and weekly. * Scan and file all waste tickets and Friday packs. Supplies & Resources * Order cleaning materials, stationery, PPE, and signage as required (from CMT, Banner, ARCO, Nuneaton Signs, etc.). * Prepare and issue PPE kits for visitors, new starters, and work groups. * Print and maintain visitor and induction forms. Systems & Reporting * Update Biosite with relevant training cards and certificates. * Enter and update data in RIO and extract information from Procore. * Email Drug Test forms daily to Barbara. * Maintain the Meeting Room Spreadsheet and book client meetings through the Meeting Room Portal. General Duties * Support the project and site management teams with general administrative and reporting tasks. * Ensure all digital and paper records are maintained to a high standard. * Carry out ad hoc admin duties as required to support the smooth running of the site. Skills & Experience * Proven experience as a Site Administrator, ideally within construction or logistics. * Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using systems such as Procore, Biosite, and RIO. * Strong organisational skills with the ability to manage a busy workload. * Excellent attention to detail and data accuracy. * Professional communication and interpersonal skills. * Ability to work independently and as part of a wider project team