Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 8,000 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low‑carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimise the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering. To ensure a viable, efficient, and reliable energy future for all.
Job Description
The role will support delivery across the Spent Fuel Management (SFM) ♻️ and Front End Enabling Delivery (FEED) portfolios 🏗️ within SMPrO, as well as the overarching VS&C Programme 📊 where there is an increasing demand for engineering ⚙️ and project delivery scope 🚀.
As workload continues to grow 📈, the Programme Manager, Portfolio Managers, and Contract Engineers are required to manage both delivery and a significant administrative and coordination burden 🗂️. This includes governance activities 📋, resource management 👥, reporting 📊, and contractual support processes 📑.
This role is intended to provide dedicated administrative and coordination support 🤝 to improve efficiency ⚡, enable better control of actions ✔️, resources 👥, and deadlines ⏱️, and allow delivery leads to focus on higher‑value activities 💡. The role will support multiple projects 🏗️ and workstreams, ensuring consistent management of key processes 🔄 and improving overall delivery performance 📈.
The Project / Portfolio Support Coordinator provides administrative 🗂️, coordination 🤝, and delivery support 🚀 across projects and portfolios, enabling efficient management of workload 📊, governance 📋, and resource planning activities 👥.
The role supports the Programme Manager, Portfolio Manager, Contract Engineers, and wider delivery team 🤝 by managing key administrative processes 📑, coordinating meetings 📅, maintaining trackers 📊, and ensuring timely communication 📣 and follow‑up of actions ✔️.
The role is critical in reducing administrative burden ⚖️ on delivery leads, improving data accuracy 🎯, and enabling proactive management of workload 📊, resources 👥, and deadlines ⏱️.
Core Responsibilities
Meeting & Action Management
Capture actions from project review meetings 📝
Capture, track 📊, and proactively chase actions 🏃♂️ from resource meetings and other forums
Support preparation and coordination of meetings 📅, including agendas 🗒️ and follow‑ups ✔️
Resource Coordination
Organise and schedule resource meetings 📅 with REs, PEMs and AEMs
Maintain and operate the resource tracker 📊 during meetings
Update resource trackers monthly 🔄 with actuals and new system users
Administrative & Governance Support
Produce, manage, and chase overtime forms 📝 and related approvals ✔️
Organise, track 📊, and communicate upcoming deadlines ⏱️, deliverables 📦, and key milestones 🎯
Maintain accurate records 📑, logs 📘, and trackers 📊 to support governance and reporting
General Support
Provide general administrative and coordination support 🗂️ as required by the Programme Manager, Portfolio Manager, and Contract Engineers
Support continuous improvement 🔄 of administrative processes and tracking methods
Act as a central coordination point 🎯 to improve communication 📣 and efficiency ⚡ across the team
Qualifications
Experience in an administrative 🗂️, coordination 🤝, or project support role 📊 within a delivery 🚀 or operational environment ⚙️
Experience organising and supporting meetings 📅, including capturing actions 📝 and tracking follow‑ups ✔️
Experience managing trackers 📊, logs 📘, or structured data (e.g. resource trackers 👥, action trackers ✔️, spreadsheets 📈)
Experience coordinating inputs from multiple stakeholders 🤝 and maintaining clear communication 📣
Experience supporting planning 🗺️, scheduling ⏱️, or workload coordination activities 📊
Strong organisational skills 🧩 and ability to manage multiple competing priorities 🔄
Strong attention to detail 🔍 and ability to ensure accuracy 🎯 of data 📊 and records 📑
Proactive approach 🚀 to chasing actions 🏃♂️ and ensuring completion of tasks ✔️
Proficient in MS Office tools 💻 (Excel 📊, Outlook 📧, Teams 💬, Word 📝, PowerPoint 📽️)
Experience working within a project 🏗️, engineering ⚙️, or commercial delivery environment 💼
Familiarity with resource planning 👥, time booking ⏱️, or cost tracking 💰 systems (e.g. Replicon or equivalent)
Experience supporting contract 📑 or commercial teams 💼 (e.g. awareness of governance 📋, approvals ✔️, or reporting processes 📊)
Experience supporting multiple projects 🏗️ or portfolios concurrently 🔄
Experience working in a regulated ⚖️ or structured governance environment 📋
Desirable Qualifications
Project support or administration‑related qualification 🎓 (e.g. APM PFQ, business admin qualification)
Additional Information
Whilst we encourage applications from all nationalities, Assystem within the UK are subject to security and export control restrictions due to the nature of work to be undertaken. These restrictions mean that factors including your nationality, any previous nationalities you have held, and/or your place of birth may limit those roles that you can perform for the organisation.
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter! Bring your unique contributions and help us shape the future.
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