? Headteacher's Personal Assistant ? Permanent Full-Time (Term time + additional weeks, or all year round)8:00am - 5:00pm Are you a highly organised, calm and confident professional who loves being at the centre of a busy, purposeful environment? This is an exceptional opportunity to become the trusted right hand to a Headteacher, playing a vital role in the smooth running and success of a vibrant school community. We value diversity and welcome applicants from all backgrounds. ? Why This Role Is Special As the Headteacher's PA, you'll be the heartbeat of the school office - the person others depend on, the one who keeps everything moving, and the trusted guardian of confidential, high-level information. Your work will be meaningful, varied and deeply appreciated across the whole school. Managing Enquiries & Communications Be the warm, professional first point of contact for staff, parents, governors and visitors.Handle calls, inboxes and face-to-face enquiries efficiently and with sensitivity.Oversee visitor procedures, ensuring robust safeguarding .Manage confidential correspondence with absolute discretion.Work closely with the Clerk to Governors to coordinate meetings, panels and documentation. Diary, Admin & Daily Operations Take full ownership of the Headteacher's diary - scheduling, preparing briefings and ensuring everything runs like clockwork.Maintain accurate digital and manual records following compliance guidelines.Update work-in-progress files and track all follow-up actions.Manage the central school calendar, coordinate events and attend site meetings to support logistics.Produce high-quality reports, documents and minutes.Support key administrative processes including: Bursary applications Staff leaversPupils transferring to other schoolsStaff appraisals and probation cycles ? Office Management & Leadership Ensure the school office runs smoothly, professionally and efficiently.Create a welcoming reception environment ?.Provide reception cover when required.Manage hospitality for meetings and events ?.Oversee post distribution and office supplies budgets.Support pupil record keeping and parent communications.Maintain office security and access control .Manage pupil allergy information and issue allergy discs.Ensure telephones are staffed from 8am-5pm daily.Ensure all documents, letters and publications are accurate and up to date. Team Leadership Line manage administrative staff, including the Receptionist.Lead appraisals, development and performance support.Foster a positive, solutions-focused office culture. Emergency Responsibilities Stay calm and effective during emergencies.Provide accurate details to emergency services when required.Ensure staff lists and registers reach assembly points if an evacuation occurs. What We're Looking For Qualifications GCSE English & Maths (Grade C/4+).NVQ Level 3 in Business Administration (desirable). Experience Senior-level admin/PA experience.Experience handling confidential information.Line management experience.School experience (desirable).First aid training (provided if needed). Skills Excellent written and verbal communication Strong organisation and prioritisation skillsHigh attention to detailConfident IT user (Word, Excel, MIS)Understanding of GDPR, safeguarding and regulatory frameworks (desirable)