Kennedys is looking for a proactive and experienced HR Assistant to join our Business Partnering team at Kennedys. The role provides administrative support to the Business Partnering team in the UK across the employee lifecycle, including with; maintaining employee records, payroll, employee relations activity, HR cyclical activity and responding to first line HR queries. The successful candidate will be an HR Assistant or Administrator with experience in a similar role within a professional services environment.
Team
Kennedys HR team support the firm around the world with all people related matters.
The HR team is based in Chelmsford and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development Recruitment, Responsible Business (Social Impact and Diversity, Equity and Inclusion) and Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.
Key responsibilities
1. Provide administrative support to the HR Business Partnering team, assisting with key tasks including preparing documentation, arranging meetings, taking notes, and maintaining accurate records.
2. Produce regular and ad hoc reporting and assist with the monitoring and administration of monthly processes including payroll, headcount, and sickness reporting.
3. Monitor and support with queries in the HR inbox.
4. Assist with monthly payroll processes for the UK.
5. Production and checking of employee documentation throughout the employee lifecycle including joiners and leavers, secondments, family leave, and change of terms.
6. Assist with administration of Employee Relations activities such as investigations, flexible working, disciplinary and grievance processes.
7. Assist with and coordinate HR cyclical activity as required, e.g. salary review, promotion processes, budgets, joiner, and leaver processes.
8. Ensure employee data is accurately recorded and maintained within HR systems.
Required experience
9. Strong working knowledge of HR administration such as document production, HR systems, policies, and processes.
10. HR experience in a professional services environment.
11. Strong attention to detail and ability to work under pressure.
12. Experience managing a high volume of queries and tasks which require prioritisation.
13. Excellent written and verbal communication skills.
14. Good level of IT literacy and numeracy skills including HR systems, Excel and Word.
15. Understands the need for confidentiality and has a good understanding of GDPR requirements with reference to employee data.
16. Ability to work at speed and balance a wide range of activities at any one time and at short notice.
17. CIPD Level 3 or working towards this is desired.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our are at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
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