Executive Assistant
Application Deadline: 22 May 2026
Department: Central
Employment Type: Permanent
Location: Edinburgh
Role Purpose
Key duties & responsibilities
Travel Coordination:
* Plan, book, and manage all travel arrangements for C-suite executives including flights, accommodation, transportation, and itineraries.
* Ensure seamless travel experiences by anticipating needs and preparing necessary documentation.
Meeting Preparation:
* Prepare and ensure all documentation and actions are ready for meetings.
* Assist in drafting agendas and meeting materials and ensuring that meeting participants are briefed in relation to agenda and meeting materials required.
Meeting Support:
* Take accurate and detailed actions during meetings, capturing key points, action items, and recording actions.
* Follow up on action items and ensure timely completion.
* Coordinate and schedule meetings, ensuring efficient time management.
Slide Presentations and Brand Compliance:
* Create and edit slide presentations ensuring high-quality and brand-compliant materials.
* Maintain consistency in branding across all executive communications and presentations.
Group Executive Team Efficiency:
* Work closely with the other Executive Assistants to streamline processes and improve operational efficiency.
* Act as the primary contact between the C-suite executives and internal departments, ensuring effective communication and collaboration.
* Identify opportunities for process improvement and implement solutions.
Logistic Arrangements for Events:
* Coordinate logistic arrangements for conferences, large get-togethers, meetings, and other ad-hoc physical events with the other Executive Assistants.
* Manage event planning tasks including venue selection, catering, AV requirements, and accommodation for participants.
* Ensure all event logistics are handled efficiently, including registration processes, materials preparation, and on‑site support.
Project Management:
* Apply project management skills to manage and execute various initiatives and tasks efficiently.
* Develop and maintain project plans, track progress, and ensure timely completion of projects.
* Collaborate with stakeholders across the business to ensure project goals are met.
* AI skills desirable / a willingness to upskill on AI.
Experience & qualifications
Experience: Previous experience in a similar role supporting C‑suite executives.
Skills:
* Excellent organisational and time‑management skills.
* Strong written and verbal communication abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* High level of professionalism and discretion.
* Ability to work independently and manage multiple tasks simultaneously.
* Strong attention to detail and problem‑solving skills.
* Knowledge of travel logistics, event planning, and project management.
* Familiarity with strategic planning and documentation.
Personal Attributes:
* Proactive and resourceful with a solution‑oriented mindset.
* Ability to work under pressure and meet tight deadlines.
* Strong interpersonal skills and the ability to build relationships at all levels.
* High degree of integrity and confidentiality.
* An ability to anticipate needs and provide proactive administrative support.
What AAB offer
We want you to feel supported inside and outside of work. That’s why we offer a benefits package designed for your wellbeing, lifestyle, and career.
Time Off & Family Support
* Annual leave (plus public holidays), with the option to buy or carry over leave.
* Enhanced parental leave (maternity, paternity, adoption).
* Paid volunteering day to support causes that matter to you.
Health & Wellbeing
* Private Medical Insurance (PMI) for you and the option to cover family members.
* Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support.
* Death in Service benefit.
Financial Security
* Competitive pension scheme.
* Life assurance policies to support you and your family.
Flexible & Agile Working
* Hybrid working model.
* Agile working culture that supports flexible hours and smarter working.
* Modern office spaces designed for collaboration, focus, and wellbeing.
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
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