Title: Office Manager - Open Door Project
Agency: Tidewater Community College
Location: Norfolk - 710
FLSA: Nonexempt
Hiring Range: $33,828 - $41,000, commensurate w/ experience.
Full Time or Part Time: Full Time
Job Description:
Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.
This position will daily oversight and operational support for the Norfolk campus office, ensuring it remains open and functions effectively.
1. Manage all facets of the Open Door Project office.
2. Maintain and manage the Open Door Project databases for both Norfolk and Portsmouth campuses, ensuring data accuracy.
3. Ensure all student information is pulled from SIS and placed in folders for Department of Education review.
4. Submit and track procurement orders using the eVA system in compliance with state purchasing guidelines.
5. Serve as a point of contact for campus inquiries and coordinate with internal departments to support student services.
6. Coordinate the ODP office communication in-person, mail, telephone, and email.
7. Monitor office supplies and equipment, and initiate replenishment or maintenance as needed.
8. Support reporting and documentation efforts in the annual APR.
9. Must be able to work in a high volume environment and multitask, working with faculty, staff and students on the Norfolk and Portsmouth campus.
Minimum Qualifications:
10. Strong organizational and administrative skills.
11. Ability to work in fast paced, team-oriented environment, while maintain a positive and professional approach to duties and assigned responsibilities.
12. Ability to collect, analyze, and report data for grant compliance.
13. Understanding of TRiO and APR reporting.
14. Knowledge of office management and administrative principles and procedures.
15. Substantial knowledge of and the ability to use personal computers and desktop computer applications including Microsoft Office products such as Access, Excel, and Word
16. Experience with Access database management
17. Knowledge of procurement systems (eVA preferred).
18. Ability to work independently and collaboratively across campuses.
19. Ability to interpret and apply policies and procedures that will enhance students success.
20. Excellent communication and problem-solving abilities.
21. Experience with procurement and database.
Additional Considerations:
n/a