Executive Assistant
Purpose: The purpose of the Executive Assistant is to enable the CEO to operate at maximum effectiveness by ensuring their time, communications and priorities are managed seamlessly. The role also ensures a consistently professional workplace experience through oversight of Front of House and office management.
Job Specification
The role will be varied and certainly not limited to the responsibilities below.
Main Duties and Responsibilities
* Provide proactive diary management and day-to-day support to the CEO, ensuring priorities and commitments are effectively managed.
* Act as the primary point of contact and gatekeeper to the CEO, triaging communications and requests, distilling what’s business‑critical and protecting focus time.
* Manage the CEO’s external profile (e.g. LinkedIn), supporting content creation and scheduling, and briefing on relevant coverage and reputational risk.
* Prepare and manage correspondence, presentations, reports and other documentation.
* Attend meetings as required, taking minutes and managing actions and follow‑up.
* Track business‑critical actions delegated by the CEO, chasing owners and escalating risks, blockers and lagging items.
* Support internal communications channels (e.g. the intranet), ensuring information is clear, accurate and kept up‑to‑date.
* Support the CEO with projects, research and ad‑hoc business initiatives.
* Coordinate regular outputs including expenses, board materials and leadership updates.
* Provide administrative and coordination support to the wider Leadership Team.
* Support company secretarial and governance activities, maintaining company records and managing documentation for contracts and the company fleet.
* Support the planning and delivery of company events.
* Act as a professional ambassador for the business at all times.
* Line‑manage the Front of House team and oversee Front of House operations, providing cover where necessary.
* Oversee office management activities to ensure a professional and well‑run office environment.
Skills and Experience
* Proficient in Microsoft Excel, Word and Outlook.
* Excellent verbal and written communication and interpersonal skills.
* Strong eye for detail.
* Proactive, able to prioritise own workload.
* Flexibility to support other roles within the team as and when necessary.
Reporting
You will report directly to the CEO on all matters.
Location
Wimbledon
Type
Permanent Full Time
Salary
£40‑45k
Contact
Head Office: Carlton Recruitment Solutions Ltd, Global House, 1 Ashley Avenue, Epsom, Surrey KT18 5AD
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