Medical Records Administrator | Slough | Private Hospital | Part-time | Permanent | 15 hours |
Spire Thames Valley Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank, occasional basis.
Working Hours: Part Time, 15 hrs per week. Hours to be worked 8am-4pm Mon & 9am-5pm Friday.
Contract Type: Permanent
As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, identify and filter case notes in accordance with Spire Policies.
Duties and Responsibilities (not limited to):
1. To record and track, the movement of case notes into each department using Trackfile
2. To file case notes and other documentation in order to ensure a prompt and accurate retrieval
service
3. To extract case notes in a timely manner ensuring that items are correctly booked out of the library
to the new destination and either sent or made available for collection to the ward, clinic or office
requesting the notes
4. To maintain case note folders to agreed standards: filing documentation within designated sections
of the folders replacing contents into with new folders, in order to support clinicians in locating and
recording information
5. To check the case note attendance details, dates and alert sheets against the Patient Administration
System to ascertain if the notes can either be destroyed, fall into the category of off-site storage or
need to be merged with another active set of notes
6. To assist in the maintenance of evidence files by checking for completeness, following up requests
for missing items and ensuring that all documentation received is current and stored in a structured
format in readiness for inspection
7. To liaise with off-site storage representatives in order to ensure timely delivery and collection of
case notes
8. Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient
information is provided, received and recorded in accordance with GDPR the Data Protection Act
and Spire policies
Who are we looking for?
9. Good standard of secondary education with demonstrable literacy and numeracy skills
10. Track record of successful delivery in a similar role, in an office and / or customer service environment
11. Knowledge of GDPR and the Data Protection Act
12. Computer/IT literate
13. Excellent interpersonal and communication skills
14. Confident telephone manner with the ability to communicate with a wide range of customers at all levels
15. The ability to work effectively as part of a team
Benefits
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
16. 35 days annual leave inclusive of bank holidays
17. Employer and employee contributory pension with flexible retirement options
18. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
19. Private medical insurance
20. Life assurance
21. Save an average of £50 per month with our free onsite car park
22. We commit to our employee’s well-being through work life balance, on-going development, support and reward
Our Values
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
23. Driving clinical excellence
24. Doing the right thing
25. Caring is our passion
26. Keeping it simple
27. Delivering on our promises
28. Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.