Job Description
We are looking for an experienced and reliable College Administrator for our Catch22 College Nottingham site. As a College Administrator you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision.
As the College's administrator, you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.
As College Administrator, your main accountabilities will be:
1. Supporting with the day-to-day running of the centre answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationary
2. Overseeing attendance monitoring, calling students, writing letters inputting on to online registers
3. Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc
4. Completing learner bursary spreadsheet and send to finance in line with deadlines
5. Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network.
6. Using the purchasing system to raise purchase orders, requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable.
7. Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service
8. Complying with Health and Safety policies and procedures.
9. Acting as a First Aider and Fire Warden in the Centre
10. Acting as an Exams Administrator to the Centre’s Awarding body, enrol students onto relevant courses, and apply for certification on completion.
Qualifications
Essential Qualifications
11. Level 2 or equivalent in English and Maths
Desirable Qualifications
12. Business Administration qualification
Essential Experience
13. Proven experience of working in an Administrative capacity
14. Excellent knowledge of Microsoft office including Word, Excel, and Powerpoint
15. Proven ability to communicate effectively at all levels and build sound relationships
16. Knowledge of finance, invoicing and administrative systems
17. Experience of data entry onto databases
18. Able to draft own correspondence and proofread
19. Able to develop administration & finance procedures
Desirable Experience
20. Experience working within a school, college or other educational settings
21. Experience working in a setting with vulnerable/ challenging young people
Essential skills and abilities
22. Ability to build and develop good working relationships at all levels, internally and with outside organisations
23. Ability to operate in a fast-paced, challenging and diverse environment