Marketing and Operations Assistant – Professional Services - Hybrid (2 days London) – Up to £40k + bonus, health, contributory pension and lovely team!
Our client is a global professional services firm and are looking for a talented Marketing and PA/Operations Assistant to join their boutique team in the London office. Benefits include hybrid working (2 days in London office, 3 WFH), bonus, 25 days holiday, 7% pension, health and more. This is reporting in to a truly lovely Operations Manager and there is lots of scope for also developing the marketing function as they continue to expand.
The Role
This is a pivotal position combining hands‑on marketing coordination with operational and PA support for the two senior Directors. You will help drive the firm’s marketing activity, manage digital channels, support client engagement processes, and ensure the business runs efficiently day to day reporting into to a lovely Operations Manager. The role will suit someone who enjoys taking ownership, working collaboratively, and keeping multiple moving parts aligned. Some marketing experience or a marketing qualification is needed.
Key Responsibilities
Marketing & Communications (Primary Focus)
* Coordinate marketing activity with external suppliers and agencies.
* Manage and schedule all LinkedIn content in line with the firm’s marketing plan.
* Ensure marketing materials are produced and distributed to clients on time.
* Monitor HubSpot for client and prospect engagement, flagging opportunities to the team.
* Maintain accurate marketing and contact data across HubSpot and BoardEx.
* Support the development of marketing collateral and brand‑aligned communications.
Executive Assistant Support
* Provide full Executive Assistant support to Directors
* Manage diaries, inboxes, meetings, and travel arrangements.
* Resolve scheduling conflicts and ensure effective time management for the executives.
Events & Networking
* Organise internal and external events including breakfasts, dinners, and industry functions.
* Identify relevant market events and coordinate networking opportunities for the team.
Client & Operations Support
* Support client onboarding and maintain accurate CRM records.
* Assist with billing communications and tracking responses from the delivery team.
* Act as a point of contact for building management and external suppliers.
* Ensure data accuracy and consistency across internal systems.
* Oversee general office requirements including IT coordination, equipment, and facilities.
* Support compliance processes such as first aid and fire warden arrangements.
About You
* Marketing experience along with experience in a support role (PA, Operations Assistant etc)
* Strong organisational skills with the ability to manage multiple priorities.
* Excellent written and verbal communication skills.
* Confident working with CRM systems (HubSpot experience beneficial).
* Proactive, solutions‑focused, and comfortable working with internal and external stakeholders.
* Enjoys a varied role with a strong marketing and coordination element.
This may suit someone currently in marketing also handling admin or PA support or someone in an administration/PA role with a marketing qualification behind them ready to move into more marketing. You’ll join a supportive, forward-thinking marketing team where your ideas are valued and your work has real impact. If you’re a self-starter who thrives on variety we’d love to hear from you. Please send your CV to us today.
To ensure that your application is reviewed quickly by the right Consultant, please apply directly via the LinkedIn advert. Due to the volume of response that we receive, we may not be able to respond individually to every applicant but will contact you within 5 working days if your application has been successful.
Spotlight Recruitment is an Equal Opportunities Employer. Our focus is to ensure we're inclusive every day, helping our clients to recruit and build organisations that reflect modern society and celebrate diversity in all its forms. We want our candidates to feel that they belong and can be their best, regardless of background, identity or culture and we especially welcome applications from under-represented groups. If you need any adjustments to support your application, such as information in alternative formats or special requirements for accessibility, please contact us and we’ll do everything we can to help. We are committed to supporting candidates who may need alternative arrangements. This information will be treated as confidential and used only for the purpose of determining any adjustments you may need for the interview process.
We are required to verify that candidates and employees meet the eligibility criteria to reside and work in the location specified. Unfortunately, we cannot offer visa sponsorship for candidates requiring a work permit in this location.
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