Overview
Event Planner I — 12 month contract, full-time. Location: Stockley Park; 3/5 days onsite required. The role is in-house pharmaceutical; based from our Uxbridge office for a minimum of three days per week with home-based work the rest of the week.
Travel overseas may also be required for onsite support at events.
Responsibilities
* Participates in the organisation and coordination of meetings, including advisory programs, internal trainings, and other Healthcare Professional (HCP) meetings
* Prepares and distributes communications to employees as it relates to meetings or events
* Works with Healthcare Professionals, their institutions and patients to send out consultancy agreements and obtain signatures, including tracking updates on these tasks
* Ensures audit readiness by maintaining comprehensive documentation, auditing project documents against established checklists, verifying logistics compliance across multiple jurisdictions, and upholding adherence to local and international pharmaceutical codes of conduct
* Inputs into various systems within Meetings & Events; Veeva Event Management, Cvent, Asana, Apttus
* Provides administrative support for the Meeting and Events team, including management of internal calendars and trackers, tracking inventory of event materials, preparing and printing event documents, setting up project folders and planning documentation
* Manages small internal meetings, including booking office meeting space, managing room blocks, booking coaches, and researching restaurant options
* Participates in team meetings and workshops
* Participates in meetings with stakeholders to provide updates confidently and professionally and follows up with meeting notes
* Overseas travel may be required
Qualifications
* Must have a strong interest in healthcare events or project management
* Strong project management skills
* Must have strong proficiency in Microsoft Office applications
* Typically requires a BA degree 2:1 or above
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