About Montcalm Collection
United by timeless style and peerless service, Montcalm
Collection is London’s compendium of luxury hotels. Housed in elegant Georgian
townhouses, an 18th-century brewery, heritage headquarters and a diamond-shaped
skyscraper, each hotel reveals a different chapter in the city’s story. The
hotels in the collection include a storied city-slicker, housed in the former
headquarters of the Royal Mail: Montcalm Royal London House. A property with a
bold new perspective at Montcalm East, part of Marriott’s Autograph Collection.
And a duo of mindful hotels which set a slower pace: Inhabit, Southwick Street
and Inhabit, Queen’s Gardens, both part of Design Hotels.
Overview
Montcalm
Collection is seeking a detail-oriented and organized Accounts Payable Assistant
to join our finance team in the hospitality industry. This is an exciting
opportunity for a self-motivated individual with a strong accounting background
who thrives in a fast-paced environment.
Additionally
responsible for generating bills and collect all revenue owed to the hotel in
an accurate, timely manner in accordance with accounting policies and
procedures. Also assist the finance manager in directing the financial
activities of the hotel.
Key Responsibilities
* Ensure
timely and accurate processing of supplier invoices and reconciliation of
statements to facilitate departmental review of operating performance and
KPI trends. Strong attention to detail is essential to identify
discrepancies and errors in financial documents.
* Perform
the three-way match process—comparing invoices with purchase orders and
signed receiving records to ensure accuracy. A solid understanding of
general accounting principles and practices is required.
* Verify
commission invoices in the PMS system for sales value before processing
and ensure necessary authorizations are obtained. Proficiency in data
entry is crucial to ensure all information is entered and verified
accurately.
* Process
all foreign currency payments in compliance with company policy and money
laundering regulations. Strong problem-solving skills will be required to
resolve any discrepancies or issues in payments.
* Manage
petty cash claims in accordance with company policy, ensuring accurate
record-keeping and timely processing.
* Prepare
and submit payment runs for all allocated hotels in line with the agreed
timetable. Also responsible for preparing month-end PO and non-PO accruals
for all allocated hotels. Effective time management and organizational
skills are key to meeting deadlines.
* Provide
training to team members on accounting processes and procedures, ensuring
clarity and fostering collaboration within the team.
* Handle
ad-hoc duties as required by the Accounts Payable Manager or Financial
Director. Conduct weekly supplier ageing reviews and submit reports to the
Accounts Payable Manager.
* Maintain
a folder for high-value invoices, ensuring proper documentation and
tracking.
* Handle
all financial information with confidentiality and provide professional
customer service when addressing vendor inquiries or resolving disputes.
* Proficiency
in accounting software (e.g., Sage Intact) and Microsoft Office,
particularly Excel, is required. Experience in the hotel or hospitality
industry is a plus.
* Strong
communication skills are essential for interacting with vendors and
internal teams, and the ability to work both independently and
collaboratively within a team is important.
* The
ideal candidate will have a keen eye for detail, excellent organizational
skills, and the ability to prioritize and manage multiple tasks
efficiently.
This job description is intended to illustrate the
primary duties and responsibilities of the job and is not exhaustive list of
tasks required. This document reflects
the job content at time of writing and will be subject to periodic changes in
the light of changing operational and environmental requirements.
Qualifications and Experience:
·
Bachelor’s degree in finance, business
administration, or a related field.
·
Prior experience in accounts assistant is
preferred.
·
Strong organisational and time management
skills.
·
Excellent communication and interpersonal
skills.
·
Ability to work well under pressure and meet
deadlines.
·
Strong attention to detail and accuracy.
·
Proficient in Microsoft Office, particularly
Excel, Word, and PowerPoint.
The role may require occasional work outside of regular
business hours.
Benefits
·
Collaborative and empowering
team dynamics.
·
Pathways for promotions and
growth within the brand.
·
Recognition and Rewards
Program.
·
Access to an array of
discounts via our Benefits Platform.
·
Comprehensive training through
Certified Classroom and E-Learnings.
·
28 holidays annually,
inclusive of 8 bank holidays. Additional holidays post 2-year tenure.
·
Health incentives: Cash-back
on optical, dental, chiropractic, and physio services.
·
Concession on gym memberships.
·
Nutritious meals provided
during shifts.
·
Inclusive pension schemes
Eligibility
Candidates must be authorised to live and work in the UK. Currently,
visa sponsorship is not available for this role.
Equal Opportunity Employer
At Montcalm Collection, diversity and inclusion aren't just buzzwords.
We genuinely value the unique perspectives everyone brings, regardless of
gender, ethnicity, age, disability, or background. Our culture thrives on
mutual respect, and we provide a workplace free from discrimination and
prejudice.
Should this role resonate with your aspirations, please apply. If not
shortlisted, we encourage you to explore other opportunities with us, either
now or in the future.
Note: If you do not hear from us within 14 days, kindly consider
your application as not shortlisted for this role.