Job Description
Playing a pivotal role in supporting various team members across the business. Your duties will encompass a range of administrative tasks focused on optimising efficiency and organisation across the team.
Key Responsibilities:
* office communication channels, including handling phone calls and inquiries from the central email account.
* incoming mail and packages from reception, ensuring timely distribution.
* confidentiality by securely shredding sensitive documents.
* cleanliness and organisation of the office space, including waste and recycling management.
* in diary management for team members, arranging meetings and sending invitations and links.
* travel arrangements and accommodation for team members as needed.
* recruitment efforts by conducting initial candidate screenings, scheduling interviews, and updating databases.
* official documents such as offer letters and contracts using established templates.
* HR software platforms such as Breathe, Toggl, Slack, Vincere, and Click Up for data input and management.
* use Canva to create client reports..
* and maintain employee records.
* relevant employee information (e.g., leaves of absence, sick days, and work schedules).
* in projects as requested to support the Operations Manager and wider team.
Requirements:
* experience in administrative support roles, preferably in HR or office environments.
* organisational skills with excellent attention to detail.
* communication abilities, both written and verbal.
* in Microsoft Office Suite and familiarity with HR software systems.
* to handle sensitive information with discretion and maintain confidentiality.
* and adaptability to manage multiple tasks and priorities efficiently.
* and positive attitude towards teamwork and collaboration.
* to work well in a fast-paced environment.
* attitude with a great communication style on all levels.
* approach with the ability to work well while managing time effectively.
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